Program Coordinator I: Travel & Procurement Support

musc; South Carolina; On-site; USD 30,000 - 52,000; Full time

Job summary

The Medical University of South Carolina (NMVC) is seeking an Administrative/Program Coordinator to provide travel, procurement, and grant reporting support. You will work directly with the NMVC Project Manager and Directors, handling consultant contracts, reimbursements, and documentation for audits and reporting.

Ideal candidates have a bachelor’s degree or equivalent experience, strong MS Office skills, and familiarity with REDCap, Zoom, Teams, and WorkDay. 40-hour week, on-site in Charleston.

Qualifications

• Bachelor's degree or at least two years of experience in program coordination and/or administrative support.
• Experience with office operations, reporting, travel planning, reimbursement processing, and procurement activities.
• Proficiency with Microsoft Office applications; familiarity with REDCap, note-taking tools, Zoom, Teams, and WorkDay is a plus.

Responsibilities

• 35% - Provides comprehensive travel support for NMVC, arranging flights and logistics for project managers, faculty, consultants, and officers.
• 10% - Assists in creating and organizing weekly Center reports and takes minutes for meetings.
• 35% - Assists with procurement activities, uses OurDay, ensures timely payment of invoices, and manages PCard transactions and training.
• 10% - Follows up on action items from weekly meetings and maintains agendas and notes in a shared location.
• 10% - Maintains records of presentations delivered to community audiences and uploads materials to Box.

Skills

Microsoft Office

Excel

Word

PowerPoint

REDCap

Zoom

Teams

WorkDay

Education

Bachelor’s degree

2+ years program coordination/administrative support

Tools

Note-taking tools

Job description

The Medical University of South Carolina (NMVC) is seeking an Administrative/Program Coordinator to provide travel, procurement, and grant reporting support. You will work directly with the NMVC Project Manager and Directors, handling consultant contracts, reimbursements, and documentation for audits and reporting.

Ideal candidates have a bachelor’s degree or equivalent experience, strong MS Office skills, and familiarity with REDCap, Zoom, Teams, and WorkDay. 40-hour week, on-site in Charleston.