Program Coordinator I - Infectious Disease

Boston Children’s Hospital; Boston (MA); On-site; USD 42,000 - 64,000; Full time

Job summary

Boston Children’s Hospital is seeking an experienced Program Coordinator to provide administrative and operational support to the Division of Infectious Diseases. The role demands a self-starter who can manage multiple priorities with discretion in a fast-paced environment.

The ideal candidate will have strong Microsoft Office skills, excellent organization and communication abilities, and the capacity to work independently while maintaining confidentiality in a hospital setting.

Qualifications

• Associate's degree or equivalent experience required.
• At least 1 year of relevant administrative/coordination experience.
• Proficiency with Microsoft Office and strong communication skills.

Responsibilities

• Schedule and coordinate logistics for meetings and conferences.
• Coordinate conference rooms and travel arrangements.
• Manage on-call schedules including Lightning Bolt scheduling.
• Process reimbursements efficiently and accurately.
• Credentialing of clinical staff including license/DEA tracking and Maintenance of Certification.
• Update clinical and clinical research websites.
• Assist with CV preparation and with special projects.

Skills

Coordination

Communication

Organization

Prioritization

Confidentiality

Education

Associate's degree or equivalent experience

Tools

Microsoft Office

Job description

Position Summary

The Boston Children’s Hospital Division of Infectious Diseases is seeking an experienced Program Coordinator to provide administrative and operational support to the division. This role requires a highly motivated, organized, detail-oriented individual who is a self-starter and able to manage multiple priorities effectively. The ideal candidate will have strong Microsoft Office proficiency, excellent organization, and communication skills, and ability to work independently, prioritize responsibilities, and maintain confidentiality in a fast-paced environment.

Key Responsibilities

• Scheduling and coordinating logistics for Divisional meetings, events, seminars and conferences including the ID Clinical Conference, ICH Conference, and our Clinical Research Retreat and seminars.
• Coordinate conference rooms and travel arrangements.
• On call schedules, including Lightning Bolt scheduling.
• Processing reimbursements.
• Credentialling of clinical staff including license/DEA tracking and Maintenance of Certification.
• Clinical and clinical research website updates.
• Assist with CV preparation.
• Assist with special projects.

Minimum Qualifications

Education:

• Associate's or equivalent experience.

Experience

• 1 year of relevant experience.