Budget Analyst II

Rutgers University; Piscataway Township (NJ); On-site; USD 62,000 - 87,000; Full time

Job summary

Rutgers University’s School of Public Health in Piscataway, NJ is seeking a Budget Analyst II to assist with pre-award proposals, grant and contract administration, and monthly budget analysis. This role coordinates with ORSP and DCGA, prepares accounting entries, and ensures compliance with federal and state regulations while supporting SPH's annual operating budget.

Duties include submitting grant applications, reviewing proposals for completeness, and maintaining proficiency in RAPSS, IRB

Qualifications

• Bachelor’s Degree in Accounting or Finance preferred, plus two (2) years of professional experience in the maintenance and review of budgetary and fiscal records with computer-based accounting systems, and professional experience in grant and contract administration.
• Must have a complete understanding of all principles and procedures involved in processing grant applications, including applied knowledge of agency rules and regulations.
• Proficiency with Microsoft Office Suite (Word, Outlook, PowerPoint, Access) with advanced proficiency in Excel is required.
• Equivalent experience, education, and/or training may be substituted for the degree requirement.
• Position will be housed in Piscataway, NJ and may require travel to our Newark location.

Responsibilities

• Assists with preparation, compilation, processing, and submission of SPH grant and contract applications including multi-project and multi-institutional grant and contract proposals, and interfacing with internal and external collaborators.
• Reviews individual grant proposals with faculty and staff to ensure final application completeness, accuracy, and compliance with funding agency policies.
• Be familiar with and comply with applicable federal and state laws and regulations regarding grant implementation and compliance.
• Maintains proficiency and expertise in all aspects of electronic research administration, including Rutgers Research Administration and Proposal Submission System ( RAPSS ) grant submission, IRB protocols, policies, and procedures

Skills

Grant & contract administration

Budget analysis

Advanced Excel

Communication skills

Education

Bachelor’s Degree in Accounting or Finance

Tools

Oracle Financial Management

Jagger/Sciquest/Marketplace

PeopleSoft

Microsoft Office Suite

Job description

Job Category Staff & Executive - Finance/Accounting/Purchasing

Department

Department SPH - Fiscal Services

Overview

New Jersey’s academic health center, Rutgers Biomedical and Health Sciences ( RBHS ) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University–New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and six centers and institutes that focus on cancer treatment and research, neuroscience, clinical and translational research, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.
Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.
Our clinical and academic facilities are located throughout the state including New Brunswick, Piscataway, Newark, Scotch Plains, Somerset, Blackwood, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, University Hospital in Newark, and other affiliates.
Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.

Posting Summary

Rutgers School of Public Health ( SPH ) is seeking a Budget Analyst II for the Office of Business and Finance within the School of Public Health, located in Piscataway, NJ. The Budget Analyst II assists with pre-award proposals and coordinates with Office of Research and Sponsored Programs ( ORSP ) submission of grants and contracts in accordance with Rutgers and funding agency regulations, monitors post-award activity, modifies budgets and accounts as required, conducts account analysis, prepares accounting entries and internal reports and coordinates with Division of Grant and Contract Accounting ( DCGA ) on external financial reporting, works with faculty and staff to solve problems and ensure timely results. The Budget Analyst II assists with the School of Public Health ( SPH ) annual operating budget, monthly account analysis, reconciliations, and reporting.
Duties include:

• Assists with preparation, compilation, processing, and submission of SPH grant and contract applications including multi-project and multi-institutional grant and contract proposals, and interfacing with internal and external collaborators.
• Reviews individual grant proposals with faculty and staff to ensure final application completeness, accuracy, and compliance with funding agency policies.
• Be familiar with and comply with applicable federal and state laws and regulations regarding grant implementation and compliance.
• Maintains proficiency and expertise in all aspects of electronic research administration, including Rutgers Research Administration and Proposal Submission System ( RAPSS ) grant submission, IRB protocols, policies, and procedures

FLSA

FLSA Exempt

Grade

Grade 22S

Salary Details

Salary Details PS22S salary scale

Minimum Salary

Minimum Salary 61512.000

Mid Range Salary

Mid Range Salary 73603.000

Maximum Salary

Maximum Salary 87239.000

Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status

Position Status Full Time

Working Hours

Working Hours 37.50

Standard Hours

Standard Hours 37.50

Daily Work Shift

Daily Work Shift Day

Work Arrangement

Union Description

Union Description HPAE 5094

Payroll Designation

Payroll Designation PeopleSoft

Seniority Unit

Terms of Appointment

Terms of Appointment Staff - 12 month

Position Pension Eligibility

Position Pension Eligibility ABP

Qualifications

Minimum Education and Experience

Certifications/Licenses

Required Knowledge, Skills, and Abilities

• Bachelor’s Degree in Accounting or Finance preferred, plus two (2) years of professional experience in the maintenance and review of budgetary and fiscal records with computer-based accounting systems, and professional experience in grant and contract administration.
• Must have a complete understanding of all principles and procedures involved in processing grant applications, including applied knowledge of agency rules and regulations.
• Proficiency with Microsoft Office Suite (Word, Outlook, PowerPoint, Access) with advanced proficiency in Excel is required.
• Equivalent experience, education, and/or training may be substituted for the degree requirement.
• Position will be housed in Piscataway, NJ and may require travel to our Newark location.

1. Preferred Qualifications

• Experience in a college/university setting or non-profit organization
• Experience with Oracle Financial Management, Jagger/Sciquest/Marketplace, PeopleSoft

Physical Demands and Work Environment

Special Conditions

Posting Number

Posting Number 26ST1961

Posting Open Date

Special Instructions to Applicants

Regional Campus

Regional Campus Rutgers Biomedical and Health Sciences (RBHS)

Home Location Campus

Home Location Campus Piscataway (RBHS)

City

City Piscataway

State

State NJ

The position will be housed in Piscataway, NJ and may require travel to our Newark location.

Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Do you have a Bachelor’s degree in Accounting or Finance?
  • Yes
  • No
• * Do you have a complete understanding of all principles and procedures involved in processing grant applications, including applied knowledge of agency rules and regulations?
  • Yes
  • No
• * Do you have two (2) years of professional experience in the maintenance and review of budgetary and fiscal records with computer-based accounting systems, and professional experience in grant and contract administration?
  • Yes
  • No
• * Do you have experience in a college/university setting or non-profit organization?
  • Yes
  • No
• * Are you proficient with Microsoft Office Suite (Word, Outlook,PowerPoint, Access)?
  • Yes
  • No
• * Do you have advanced proficiency with Excel?
  • Yes
  • No

Required Documents

• Resume/CV

Optional Documents

• Cover Letter/Letter of Application

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: Non-Discrimination-Statement .

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