Program Coordinator I

Tamus; Bryan (TX); On-site; USD 38,000 - 52,000; Full time

Job summary

Texas A&M University Health Science Center is seeking a Program Coordinator I to support the Pre-Clerkship curriculum under supervision. You will coordinate course information, update the LMS, manage calendars, and liaise with faculty, students and staff across the college.

The role requires collaboration with Academic Technology, Marketing and Communications, and may require work beyond normal hours; travel is occasional.

Qualifications

• Bachelor's degree or equivalent combination of training and experience.
• Two years of work experience in program coordination in education or related areas.

Responsibilities

• Coordinate all course information and scheduling for the assigned courses, including room reservations and Zoom sessions.
• Maintain the learning management system and ensure grades are entered and disseminated to stakeholders.
• Serve as liaison between course co-directors, faculty, students and staff; attend related meetings.

Skills

Communication

Coordination

Team collaboration

Administrative support

Education

Bachelor's degree

Tools

Canvas LMS

Job description

Program Coordinator I

Agency

Texas A&M University Health Science Center

Department

Bcs Campus Administration

Proposed Minimum Salary

Commensurate

Job Location

Bryan, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who we are

As one of the fastest-growing academic health centers in the nation, Texas A&M Health encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.

What we want

The Program Coordinator I, P9 will support faculty and students with the day-to-day development, delivery, and evaluation of the Pre-Clerkship curriculum under supervision of the Academic Affairs, Assistant Dean of Pre-Clerkship and guided by the Pre-Clerkship Program Manager. The coordinator creates, coordinates, and disseminates information related to the assigned courses; updates and posts materials in the learning management system; updates the courses' calendar and schedule, reserves rooms and/or creates Zoom sessions; and serves as a liaison between the course co-directors, faculty, students, and staff within Pre-Clerkship and across the College of Medicine.

What you need to know

Schedule: This position may require work beyond normal office hours and/or work on weekends.

Travel: Occasional travel required.

Responsibilities:

Pre-Clerkship Coordination

• Coordinate all course information and scheduling for the assigned courses. This includes:
• Arranging room reservations/scheduling Zoom sessions
• Coordinating proctors and rooms/Zoom sessions for examinations
• Maintaining the learning management system
• Preparing for- and leading the course initiation meetings
• Serving as primary administrative liaison with faculty regarding course scheduling
• Coordinate with the Office of Academic Technology, Marketing, and Communication for support related to course sessions, exams, and trainings

Curriculum Management

• Collaborate with coordinators and course leadership to coordinate and disseminate course materials required of curricular blocks, threads, clerkships and electives within COM's undergraduate medical education program (UME)
• Administer curriculum in an e-learning environment utilizing a learning management system application as well as additional required software applications
• Manage the learning management system for the assigned courses
• Ensure grades are entered into LMS system accurately and disseminated to proper stakeholders

Communication and Team Cooperation

• Attend meetings related to Pre-Clerkship
• Site specific coordinator meeting (required)
• All sites coordinator meeting (required)
• Pre-Clerkship Subcommittee meeting (as needed)
• Curriculum Committee meeting (as needed)
• Initiate investigation of student and Pre-Clerkship faculty concerns, identify problems, recommend solutions to Pre-Clerkship Program Manager and/or Pre-Clerkship Assistant Dean
• Work collaboratively and cooperatively with other Pre-Clerkship coordinators, faculty, and staff
• Converse with students to address course questions and/or concerns
• Disseminate mass communications regarding courses

Accreditation

• Maintain and coordinate data required to comply with institutional program and accreditation requirements in a timely manner
• Assist the Office of Evaluation and Assessment in the mapping of curriculum content for assigned courses
• Assist the Office of Evaluation and Assessment in the tracking of faculty contact hours and compiling into the specified format

Policies & Procedures

• Perform all tasks and job responsibilities safely without injury to self and others in compliance with A&M System and HSC guidelines.
• Maintain strict confidentiality with regards to exams, quizzes, and planning information prior to implementation
• Understand and possess knowledge of Undergraduate Medical Education policies and procedures, as well as the Medical Student Handbook
• Undertake special tasks and projects as assigned by Pre-Clerkship Program Manager and/or the Pre-Clerkship Assistant Dean
• Engage in two (2) professional activities/academic year
• Perform other duties as assigned.

Qualifications:

Required Education & Experience

• Bachelor's degree or any equivalent combination of training and experience
• Two (2) years of work experience in program coordination in education or related areas

Preferred Qualifications

• Bachelor's degree
• Four (4) years work experience in program coordination in education
• Experience in health services and/or pre-clerkship medical education
• Experience as clerical or administrative assistance staff
• Experience with learning management systems - Canvas
• Experience collaborating with individuals and c