Program Coordinator I

Texas A&M University; Bryan (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

Texas A&M University Health Science Center in Bryan, TX seeks a Program Coordinator I to support Pre-Clerkship curriculum development, delivery, and evaluation under supervision. You will manage course information, calendars, and LMS materials, acting as a liaison among faculty, students, and staff within COM’s undergraduate medical education program.

Responsibilities include coordinating course scheduling, exam logistics, and communications; collaborating with departments for support; and

Qualifications

• Bachelor's degree or equivalent combination of training and experience.
• Two years of work experience in program coordination in education or related areas.
• Four years work experience in program coordination in education (preferred).
• Experience with learning management systems – Canvas.
• Experience collaborating with individuals and communities in higher education and/or medical settings.

Responsibilities

• Coordinate all course information and scheduling for the assigned courses.
• Maintain the learning management system and update calendars/materials.
• Serve as primary liaison between faculty, students and staff in Pre-Clerkship.
• Coordinate with Academic Technology, Marketing and Communication for course support.
• Attend and participate in related committee and planning meetings.
• Ensure accurate LMS data for grading and accreditation compliance.

Skills

Multitasking

Interpersonal skills

Verbal communication

Independent work

Organizational skills

Customer service

Education

Bachelor's degree

Tools

MS Word

Excel

PowerPoint

Outlook

Database applications

Canvas LMS

Job description

Agency

Texas A&M University Health Science Center

Job Title

Program Coordinator I

Agency

Texas A&M University Health Science Center

Department

Bcs Campus Administration

Proposed Minimum Salary

Commensurate

Job Location

Bryan, Texas

Job Type

Staff

Job Description

Our Commitment. Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who we are. As one of the fastest-growing academic health centers in the nation, Texas A&M Health encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.

What we want. The Program Coordinator I, P9 will support faculty and students with the day-to-day development, delivery, and evaluation of the Pre-Clerkship curriculum under supervision of the Academic Affairs, Assistant Dean of Pre-Clerkship and guided by the Pre-Clerkship Program Manager. The coordinator creates, coordinates, and disseminates information related to the assigned courses; updates and posts materials in the learning management system; updates the courses’ calendar and schedule, reserves rooms and/or creates Zoom sessions; and serves as a liaison between the course co-directors, faculty, students, and staff within Pre-Clerkship and across the College of Medicine.

What you need to know

Schedule: This position may require work beyond normal office hours and/or work on weekends.

Travel: Occasional travel required.

Responsibilities

Pre-Clerkship Coordination

• Coordinate all course information and scheduling for the assigned courses. This includes:
• Arranging room reservations/scheduling Zoom sessions
• Coordinating proctors and rooms/Zoom sessions for examinations
• Maintaining the learning management system
• Preparing for- and leading the course initiation meetings
• Serving as primary administrative liaison with faculty regarding course scheduling
• Coordinate with the Office of Academic Technology, Marketing, and Communication for support related to course sessions, exams, and trainings

Curriculum Management

• Collaborate with coordinators and course leadership to coordinate and disseminate course materials required of curricular blocks, threads, clerkships and electives within COM's undergraduate medical education program (UME)
• Administer curriculum in an e-learning environment utilizing a learning management system application as well as additional required software applications
• Manage the learning management system for the assigned courses
• Ensure grades are entered into LMS system accurately and disseminated to proper stakeholders

Communication and Team Cooperation

• Attend meetings related to Pre-Clerkship
• Site specific coordinator meeting (required)
• All sites coordinator meeting (required)
• Pre-Clerkship Subcommittee meeting (as needed)
• Curriculum Committee meeting (as needed)
• Initiate investigation of student and Pre-Clerkship faculty concerns, identify problems, recommend solutions to Pre-Clerkship Program Manager and/or Pre-Clerkship Assistant Dean
• Work collaboratively and cooperatively with other Pre-Clerkship coordinators, faculty, and staff
• Converse with students to address course questions and/or concerns
• Disseminate mass communications regarding courses

Accreditation

• Maintain and coordinate data required to comply with institutional program and accreditation requirements in a timely manner
• Assist the Office of Evaluation and Assessment in the mapping of curriculum content for assigned courses
• Assist the Office of Evaluation and Assessment in the tracking of faculty contact hours and compiling into the specified format

Policies & Procedures

• Perform all tasks and job responsibilities safely without injury to self and others in compliance with A&M System and HSC guidelines.
• Maintain strict confidentiality with regards to exams, quizzes, and planning information prior to implementation
• Understand and possess knowledge of Undergraduate Medical Education policies and procedures, as well as the Medical Student Handbook
• Undertake special tasks and projects as assigned by Pre-Clerkship Program Manager and/or the Pre-Clerkship Assistant Dean
• Engage in two (2) professional activities/academic year
• Perform other duties as assigned.

Qualifications

Required Education & Experience

• Bachelor's degree or any equivalent combination of training and experience
• Two (2) years of work experience in program coordination in education or related areas

Preferred Qualifications

• Bachelor's degree
• Four (4) years work experience in program coordination in education
• Experience in health services and/or pre-clerkship medical education
• Experience as clerical or administrative assistance staff
• Experience with learning management systems - Canvas
• Experience collaborating with individuals and communities in a higher education and/or medical setting

Knowledge, Skills, And Abilities

• Ability to successfully manage several tasks simultaneously
• Ability to work cooperatively with others
• Ability to work independently
• Effective interpersonal skills
• Effective verbal and communication skills
• Knowledge of word processing and spreadsheet applications
• Proficiency in MS Word, Excel, PowerPoint, Outlook and database applications
• Strong organizational and customer service skills

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
• 12-15 days of annual paid holidays
• Up to eight hours of paid sick leaveand at leasteight hours of paid vacationeach month
• Automatic enrollment in theTeacher Retirement System of Texas
• Health and Wellness: Free exercise programs and release time
• Professional Development: All employees have access to freeLinkedIn Learningtraining, webinars, and limited financial support to attend conferences, workshops, and more
• Educational release time and tuition assistancefor completing a degree while a Texas A&M employee
• Living Well, a program at Texas A&M that has been built by employees, for employees

Instructions to Applicants

Applications received by Texas A&M University must either have all job application data entered, or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.