Program Coordinator I

Massachusetts General Hospital; Boston (MA); Hybrid; USD 28,000 - 39,000; Full time

Benefits offered by this job

Medical benefits

403b retirement plan

Tuition reimbursement

Discounted MBTA pass

Job summary

Mass General Brigham seeks an administrative program coordinator to support daily operations across hospital programs. You will help manage schedules, documentation, events, and data entry to ensure efficient program delivery.

Responsibilities include coordinating communications with stakeholders and assisting with budget-related tasks. The role is based on-site with hybrid work after a training period, in a dynamic healthcare setting.

Qualifications

• Strong prioritization and multi-tasking ability.
• Basic financial/accounting knowledge.
• Clear and professional written/oral communication.
• Ability to build effective working relationships with diverse stakeholders.
• Excellent organizational skills and attention to detail.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Coordinate day-to-day administrative tasks for program management.
• Maintain accurate program documentation and reports.
• Plan and execute hospital program events and training sessions.
• Enter and manage program-related data accurately.
• Communicate with participants and stakeholders, gather feedback.
• Assist with the program’s financial operations.

Skills

Prioritization

Financial literacy

Communication

Interpersonal skills

Organizational skills

MS Office

Research/data analysis

Education

High School Diploma

Associate’s Degree preferred

Tools

None

Job description

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

Responsible for coordinating program activities and providing administrative support, ensuring operational efficiency and alignment with organizational goals. Facilitates communication across departments, monitors program timelines, and supports project implementation to enhance program effectiveness. Contributes to reporting and data analysis to assess program impact and support strategic improvements.

Essential Functions

• Assist in the day-to-day administrative tasks related to program management.
• Maintain accurate and organized program documentation, including project plans, reports, and correspondence.
• Assist in the planning and execution of events related to hospital programs, such as workshops, training sessions, and community outreach activities.
• Enter and manage program-related data, ensuring accuracy and completeness.
• Communicate with program participants and stakeholders, providing information, collecting feedback, and addressing inquiries.
• Provides assistance with the program's financial operations.

Qualifications

Education

High School Diploma or Equivalent required and Associate's Degree Related Field of Study preferred

Can this role accept experience in lieu of a degree? No

Experience

Administrative or program support experience. 0-1 year required

Knowledge, Skills and Abilities

• Ability to prioritize, delegate, and manage multiple projects and responsibilities simultaneously.
• Basic financial/accounting skills.
• Strong oral and written communication skills.
• Demonstrated ability to build effective working relationships through exceptional interpersonal and customer service skills.
• Excellent communication and collaboration skills, with the ability to interact professionally with diverse stakeholders.
• Strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.
• Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, Teams, and email correspondence.
• Skilled in internet research, spreadsheet management, calendar coordination, scheduling, and preparation of professional business communications.

Additional Job Details (if applicable)

Department: MGH Radiology

Schedule: Monday - Friday | 8:30am - 5:00pm | onsite | Hybrid after 90 days of training

Compensation: The posted salary reflects the starting range for this position. Actual compensation will be based on the selected candidate's qualifications, including experience, education, and relevant skills.

Benefits: Medical, Dental, Vision, 403b retirement plan, tuition reimbursement, discounted MBTA pass & more!

Remote Type

Hybrid

Work Location

55 Fruit Street

Scheduled Weekly Hours

40

Employee Type

Regular

Work Shift

Day (United States of America)

Pay Range

$19.81 - $28.30/Hourly

Grade

3

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth.

Mass General Brigham Competency Framework

At Mass General Brigham, our competency framework defines what effective leadership "looks like" by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.

EEO Statement:

1200 The General Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran's Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.