Senior Project Coordinator

Massachusetts General Hospital; Boston (MA); Hybrid; USD 53,000 - 76,000; Full time

Job summary

Mass General Brigham Radiology Research seeks a Senior Project Coordinator to support leadership and drive administrative operations across a major academic radiology program. You will coordinate cross-functional initiatives, streamline workflows, and align stakeholders to advance growth and innovation in the radiology research enterprise.

You will monitor project plans, schedules, budgets, and resources, with emphasis on effective communication and documentation.

Qualifications

• Requires highly proficient/advanced administrative skills and office applications.
• Ability to proofread and edit written documents.
• Ability to manage complex communications and organize cross-functional work.

Responsibilities

• Monitor multiple project activities and manage documentation to ensure successful execution.
• Lead in maintaining multiple project plans, schedules, budgets, and expenditures.
• Organize, attend, and participate in stakeholder meetings.
• Ensure projects adhere to frameworks and maintain documentation for each project.
• Assess and escalate project risks and issues with solutions.
• Conduct research and analyze data to develop reports for projects.

Education

Bachelor's Degree

Job description

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

Mass General Brigham Radiology Research is seeking a highly organized and proactive Senior Project Coordinator to support its leadership team in advancing one of the nation's leading academic Radiology research programs. This role is central to the effective execution of administrative operations and high-impact special projects across a complex, fast-paced research environment. The Senior Project Coordinator will serve as a key partner to senior leadership, coordinating cross-functional initiatives, streamlining workflows, and ensuring alignment across stakeholders to support the continued growth, innovation, and operational excellence of the Radiology Research enterprise.

• Responsible for monitoring multiple medium to large-scale project activities, managing documentation, and facilitating communication among team members to ensure the successful execution of projects. Tracks and ensures that the schedule, budget, and details of project tasks are well-organized. Analyzes data, prepares reports, and provides regular updates to the project team. Identifies and escalates issues and risks and recommends solutions. Leads and provides guidance and support to other administrative team members.
• Takes the lead in maintaining and monitoring multiple project plans, schedules, work hours, budgets, and expenditures.
• Organizes, attends, and participates in stakeholder meetings.
• Ensures projects adhere to frameworks and all documentation is maintained appropriately for each project.
• Assesses and escalates project risks and issues, providing solutions.
• Conducts research, maintains and analyzes data in systems, and develops reports to support projects.
• Liaise with the project team and key stakeholders to help define project requirements, scope, and objectives that align with organizational goals.
• Assigns and monitors resources effectively to boost project efficiency and maximize deliverables.
• Liaise with the project team and key stakeholders to help define project requirements, scope, and objectives that align with organizational goals.
• Assigns and monitors resources effectively to boost project efficiency and maximize deliverables.

Hours of operations:
Monday - Friday
8am to 4:30pm flexible
2 days hybrid after 90 days of training

This position does not support sponsorship for employment visa status (e.g. H-1B Visa Status or OPT)

Qualifications

Education

Bachelor's Degree required

Experience

Project management or project support experience

1-2 years' experience managing and executing complex projects

Knowledge, Skills and Abilities

• Requires highly proficient/advanced administrative skills and office applications skills.
• Ability to proofread and edit written documents.
• Ability to manage more complex phone calls, and give more detailed information, solving more complex issues as appropriate.
• Highly proficient in all communication skills (phone, verbal and written).
• Ability to handle sensitive information and situations with poise and professionalism.
• Strong organizational, coordination and judgment skills.
• Ability to prioritize effectively.
• Ability to problem solve and troubleshoot.
• Ability to analyze a situation and determine best course of action within established guidelines.
• Basic math knowledge with some knowledge of bookkeeping.
• Advanced understanding and use of medical terminology and comprehension of billing and fiscal information.
• Ability to demonstrate good leadership skills in a team environment, including ability to provide guidance, orient, train and assist other administrative staff.

Additional Job Details

Remote Type: Hybrid

Work Location: 149 Thirteenth Street Building 149

Scheduled Weekly Hours: 40

Employee Type: Regular

Work Shift: Day (United States of America)

Pay Range: $53,040.00 - $75,888.80/Annual

Grade: 5

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth.

EEO Statement

The General Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran's Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

Mass General Brigham Competency Framework

At Mass General Brigham, our competency framework defines what effective leadership "looks like" by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.