Program Coordinator - Holocaust Survivor Program

Selfhelp Community Services; New York (NY); On-site; USD 34,000 - 37,000; Full time

Job summary

Selfhelp Community Services in New York, NY, seeks an Administrative Assistant to support the Holocaust Survivor Program by coordinating operations and financial record keeping. The role reports to the Program Director and requires accuracy, discretion, and strong organizational skills.

Responsibilities include preparing confidential reports, maintaining filing systems, assisting with budget and payments, and helping staff understand eligibility guidelines.

Qualifications

• Bachelor's degree required.
• Experience with bookkeeping and financial record keeping preferred.
• Proficient with office equipment and data entry.
• Strong Word and Excel skills; database knowledge desirable.
• Excellent verbal and written communication and organizational skills.

Responsibilities

• Assist with development, implementation and maintenance of departmental projects, policies and procedures.
• Assist with program financial reporting and records; learn about relevant benefits.
• Prepare confidential reports, correspondence and materials for the Program Director.
• Maintain filing systems and program records; manage departmental forms.
• Prepare monthly service summaries and statistics as required.
• Coordinate with Finance on check requisitions and administrative details.
• Provide information to staff about the Emergency Assistance Program and eligibility.
• Perform data entry and track payments using data systems.
• Attend mandatory trainings on HIPAA, IT security, compliance, and related topics.
• Support mission with positive relationships and adhere to attendance policies.

Skills

Data entry

MS Word

MS Excel

Bookkeeping

Communication

Organizational skills

Customer service

Problem solving

Education

Bachelor's Degree

Tools

Microsoft Word

Microsoft Excel

Job description

Position Summary: Assists with the coordination and operation of the program by following functions directly or through delegation to appropriate subordinate staff members regarding the administration of emergency financial assistance for the Holocaust Survivor Program.

Principal Responsibilities

Knowledge, Skills And Requirements

• Assist the Program Director with the development, implementation and maintenance of departmental projects, policies and procedures, objectives, quality assurance and environmental standards.
• Assists with Program financial reporting and records. Becomes knowledgeable about German Government Home Care program and other benefits for the Holocaust Survivor client population.
• Prepares confidential reports, correspondence, and other materials for the Program Director.
• Maintains departmental filing systems and upgrades systems as needed. Maintains all relevant documents, departmental forms, and programmatic records. Files correspondence and other records.
• Assists in the preparation of monthly service summary and statistic reports, and other required documentation, according to departmental standards.
• Follows up with Selfhelp's Finance Department regarding processing of check requisitions, and other administrative details.
• Provides information to Selfhelp staff regarding the Emergency Assistance Program, eligibility criteria, program guidelines, specific case issues and other related topics.
• Assists with fiscal record-keeping and reporting systems for all emergency assistance programs in the Holocaust Survivor Program.
• Performs data entry. Utilizes data tracking software to track payments from funding sources, as mandated.
• Performs other related duties as required or assigned including performs the tasks of the Program Director in their absence.
• Adhere to organization’s standards by completing annual mandatory trainings in a timely manner on topics including – but not limited to – Sexual Harassment Prevention Training, IT Security Awareness, Compliance, OSHA, HIPAA and any other training the organization may deem necessary in regards to regulatory compliance or good business practices.
• Supports organization’s mission by striving for excellence in all aspects of their job with a focus on positive interpersonal relationship with co-workers.
• Adheres to the organization’s policy in regards to absenteeism and appearance

Salary Range: $25 - $27 per hour commensurate with experience.

Job Competencies And Minimum Qualifications

Knowledge, Skills And Requirements

• Bachelor's Degree (B.A.) required.
• Experience with bookkeeping and financial record keeping strongly preferred.
• Proficient in use of office machines (e.g. fax, copier, printer, etc.) and data entry skills.
• Must be computer literate with intermediate to proficient skills in Microsoft Word and Excel. Knowledge of computer databases desirable.
• Problem solving abilities while multi-tasking; ability to exercise sound judgment
• Excellent verbal and written communication skills
• Excellent customer service and organizational skills