Program Coordinator, Health Tech Innovation

University of Pennsylvania Perelman School of Medicine; United States; On-site; USD 66,000 - 67,000; Full time

Job summary

University of Pennsylvania’s Perelman School of Medicine seeks a Program Coordinator to coordinate a portfolio of complex health-technology programs. You will work with leaders to set deadlines, plan activities, and liaise with internal and external stakeholders across Penn Health-Tech and CHOP partners.

You will support recruitment, events, and data reporting, while maintaining SOPs, calendars, and budgets.

Qualifications

• Bachelor’s degree and 3-5 years of experience, or an equivalent combination of education and experience required.
• Strong organizational and project coordination skills, with the ability to manage multiple priorities and deadlines in a fast-paced, dynamic environment.
• Excellent communication skills, both written and verbal, with demonstrated ability to communicate professionally with students, faculty, senior leaders, and external partners.
• Demonstrated ability to work independently, exercise sound judgment, and collaborate effectively with diverse stakeholders.
• Strong attention to detail and ability to maintain accurate records and documentation.
• High proficiency with Google Workspace; willingness to learn additional systems (e.g., Monday.com, Airtable, survey platforms).
• Interest in healthcare innovation, entrepreneurship, or academic program administration.

Responsibilities

• Manage and execute program logistics and operations for Penn Health-Tech’s (PHT) education programs and community engagement events, including Health Tech Huddles, Commercialization Boot Camp, and our annual Demo Day. Responsibilities include scheduling, space and catering arrangements, speaker and stakeholder coordination, managing program records, tracking budgets, and supporting marketing and promotion for programs and events.
• Support the Health Tech Accelerator Call for Proposals by overseeing applicant communications, interview scheduling, pitch day logistics, and funding decision notifications.
• Advance the sustainability of PHT programming and events through community building and partnership with PHT faculty and staff. Develop SOPs and roadmaps to support smooth program execution and scalability. Establish and cultivate relationships across campus and the regional ecosystem to support Penn Health-Tech programs.
• Serve as the primary point of contact for PHT programs and events, responding to questions from students, faculty, advisors, and partners and ensuring timely follow‑up and coordination. Drive administrative operations for PHT, including overseeing confidentiality agreements (CDAs), taking notes at meetings, preparing documentation, screening and responding to shared PHT inboxes, and maintaining periodic updates to website content.
• Manage financial transactions for Health Tech Accelerator awards and other PHT programming, including submitting purchase orders. Track each order to completion to ensure timely and accurate processing. Order and maintain office and event supplies for day‑to‑day PHT operations and program needs.
• Prepare and coordinate data management for programs and events by collecting and consolidating program data (e.g., surveys) to track progress against key performance indicators (KPIs). Monitor trends and support accurate, timely reporting to leadership and stakeholders. Manage materials and data requests that support strategic decision‑making. Maintain databases of program participants, alumni, and external partners.
• Support recruitment and applicant processes for Student Fellows, Clinical Fellows programs and student workers, managing outreach, applications, and selection logistics for Student Fellows, Clinical Fellows programs and student workers, managing outreach, applications, and selection logistics

Skills

Organizational skills

Communication skills

Independent worker

Team collaboration

Education

Bachelor's degree

3-5 years experience

Tools

Google Workspace

Job description

University of Pennsylvania’s Perelman School of Medicine seeks a Program Coordinator to coordinate a portfolio of complex health-technology programs. You will work with leaders to set deadlines, plan activities, and liaise with internal and external stakeholders across Penn Health-Tech and CHOP partners.

You will support recruitment, events, and data reporting, while maintaining SOPs, calendars, and budgets.