Program Coordinator C

University of Pennsylvania; Philadelphia (Philadelphia County); Hybrid; USD 66,000 - 67,000; Full time

Benefits offered by this job

Health benefits

Tuition benefits

Retirement plans

Flexible work hours

Job summary

Penn Health-Tech, the central hub for health technology innovation at the University of Pennsylvania, seeks a Program Coordinator to manage logistics for education programs and events across its portfolio. The role partners with the Associate Director of Education and Operations and Penn Health-Tech staff to ensure consistent delivery of initiatives at Penn, CHOP, and partner organizations.

The position emphasizes strong organizational skills, independent work style, and proactive coordination

Qualifications

• Bachelor's degree required; 3–5 years of experience in program operations or equivalent.
• Strong organizational, coordination, and communication skills are essential.
• Experience coordinating multi-stakeholder programs preferred.
• Proficiency with Google Workspace and willingness to learn new systems.

Responsibilities

• Coordinate logistics for Penn Health-Tech education programs and events, including scheduling and speaker coordination.
• Oversee applicant communications, interview scheduling, and outcome notifications for proposals.
• Develop SOPs and roadmaps to support scalable program execution across campus.
• Serve as primary contact for programs and events, handling documentation and inquiries.
• Manage financial transactions, purchasing, and office supplies for programs.
• Collect and organize data for KPIs; support timely reporting to leadership.
• Support recruitment processes for student and clinical fellows and student workers.

Skills

Organizational skills

Project coordination

Communication skills

Independent work

Education

Bachelor's degree

Tools

Google Workspace

Monday.com

Airtable

Survey platforms

Job description

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Program Coordinator C

Job Profile Title

Coordinator C

Job Description Summary

Takes a lead role in coordinating a porfolio of complex programs or projects for a department, school, or center. Partners with leaders to develop organizational plans, establish deadlines, and implement key activities. May be responsible for office management, and liaising with internal and external stakeholders with whom they collaborate on projects.

Job Description

Penn Health-Tech (PHT), the University of Pennsylvania’s central hub for health technology innovation, is looking for a Program Coordinator to join our team and our mission to empower innovators and to advance health care solutions. Since 2017, has served as an engine for translating discoveries into high-impact health technologies, accelerating the path from academic innovation to real-world impact. PHT supports and delivers programs to clinicians, engineers, and researchers across the innovation ecosystem to accelerate the development of transformative healthcare solutions through funding, mentorship, and education.

PHT has four strategic priorities: (1) Advance health technology innovation by focusing on identifying, supporting, and accelerating promising health technology innovations from Penn and the Children’s Hospital of Philadelphia (CHOP). (2) Develop health technology innovators by equipping faculty, trainees, students, and emerging operators with the knowledge, skills, and experiences needed to advance healthcare innovation. (3) Strengthen the innovation ecosystem by cultivating relationships, partnerships, and community engagement and demonstrating thought leadership in order to accelerate innovation and increase Penn Health-Tech’s visibility and impact. (4) Build organizational infrastructure for sustainable growth by developing the people, processes, systems, and resources required to support Penn Health-Tech’s continued growth and long-term impact.

The Program Coordinator serves as the operational backbone of PHT's programming, supporting the planning, execution, and follow-up of activities across the PHT's portfolio of programs and events. In this capacity, the Program Coordinator manages logistics for recurring programs and events, handles outreach and scheduling with speakers and advisors, supports applicant-facing processes for recruitment and the Call for Proposals cycle, and collects and organizes data across programs to support annual reporting. This role requires strong organizational skills, genuine interest in healthcare innovation, and the ability to work independently and proactively in a fast-paced, entrepreneurial environment.

The position works closely with the Associate Director of Education and Operations and Penn Health-Tech staff to contribute to consistent delivery of healthcare innovation initiatives and events across PHT, Penn, CHOP, and other partner organizations, and supports PHT’s mission.

Job Responsibilities

• Manage and execute program logistics and operations for Penn Health-Tech's (PHT) education programs and community engagement events, including Health Tech Huddles, Commercialization Boot Camp, and our annual Demo Day. Responsibilities include scheduling, space and catering arrangements, speaker and stakeholder coordination, managing program records, tracking budgets, and supporting marketing and promotion for programs and events.

• Support the Health Tech Accelerator Call for Proposals by overseeing applicant communications, interview scheduling, pitch day logistics, and funding decision notifications.

• Advance the sustainability of PHT programming and events through community building and partnership with PHT faculty and staff. Develop SOPs and roadmaps to support smooth program execution and scalability. Establish and cultivate relationships across campus and the regional ecosystem to support Penn Health-Tech programs.

• Serve as the primary point of contact for PHT programs and events, responding to questions from students, faculty, advisors, and partners and ensuring timely follow-up and coordination. Drive administrative operations for PHT, including overseeing confidentiality agreements (CDAs), taking notes at meetings, preparing documentation, screening and responding to shared PHT inboxes, and maintaining periodic updates to website content.

• Manage financial transactions for Health Tech Accelerator awards and other PHT programming, including submitting purchase orders. Track each order to completion to ensure timely and accurate processing. Order and maintain office and event supplies for day-to-day PHT operations and program needs.

• Prepare and coordinate data management for programs and events by collecting and consolidating program data (e.g., surveys) to track progress against key performance indicators (KPIs). Monitor trends and support accurate, timely reporting to leadership and stakeholders. Manage materials and data requests that support strategic decision-making. Maintain databases of program participants, alumni, and external partners.

• Support recruitment and applicant processes for Student Fellows, Clinical Fellows programs and student workers, managing outreach, applications, and selection logistics for Student Fellows, Clinical Fellows programs and student workers, managing outreach, applications, and selection logistics

Required Qualifications

• Bachelor's degree and 3-5 years of experience, or an equivalent combination of education and experience required.

• Strong organizational and project coordination skills, with the ability to manage multiple priorities and deadlines in a fast-paced, dynamic environment.

• Excellent communication skills, both written and verbal, with demonstrated ability to communicate professionally with students, faculty, senior leaders, and external partners.

• Demonstrated ability to work independently, exercise sound judgment, and collaborate effectively with diverse stakeholders.

• Strong attention to detail and ability to maintain accurate records and documentation.

• High proficiency with Google Workspace; willingness to learn additional systems (e.g., Monday.com, Airtable, survey platforms).

• Interest in healthcare innovation, entrepreneurship, or academic program administration.

Preferred Qualifications

• Experience working in higher education, program operations, entrepreneurship centers, accelerators, or healthcare innovation programs.

• Familiarity with clinical environments or health technology commercialization pathways.

• Experience coordinating multi-stakeholder programs involving faculty, students, alumni, and external experts.

Job Location - City, State

Philadelphia, Pennsylvania

Working Conditions & Additional Information

• Position is based on-site in Philadelphia with hybrid flexibility

• Occasional early morning or evening hours may be required for events.

• Some light physical activity may be involved in event setup or materials preparation.

• This position is contingent on continued funding.

Department / School

Perelman School of Medicine

Pay Range

$65,628.00 - $67,000.00 Annual Rate

Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job’s level. Internal organization and peer data at Penn are also considered.

Equal Opportunity Statement

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law.

Special Requirements

Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

• Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
• Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
• Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
• Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.
• Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
• Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
• Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
• University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.
• Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
• Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
• Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
• Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay