Program Coordinator GME- SOM Gen Anesthes

UNC REX Healthcare; Chapel Hill (NC); Hybrid; USD 43,000 - 61,000; Full time

Job summary

UNC Health Care System in Chapel Hill seeks a Graduate Medical Education Program Coordinator to lead administrative operations for residency/fellowship programs. You will coordinate didactic schedules, evaluations, and accreditation activities while guiding residents, fellows, and faculty in GME policies.

The role requires coordinating with the GME Office, managing timelines, and supporting recruitment, orientation, and program events in a hybrid work setting.

Qualifications

• Associate's degree or equivalent required.
• Bachelor's degree: preferred but not required for entry.
• Three years of related experience with an Associate's degree; five years with a high school diploma.

Responsibilities

• Serve as the lead administrative person for the GME residency/fellowship program and manage daily operations.
• Assist in design and management of administrative/academic operations and coordinate educational activities.
• Design, deliver, and report timely completion of resident/fellow, faculty, and program evaluations; coordinate accreditation activities.
• Assist with resident/fellow recruitment and appointment processes in coordination with GME policies.
• Plan program quality improvement projects; prepare LOAs with participating institutions and training sites.
• Maintain relationships with the Office of GME, coordinate events, and prepare materials for conferences and trainings.

Skills

Leadership & people management

Organizational skills

Communication skills

Microsoft Office

Prioritization

Independent decision making

Interpersonal relations

Regulatory knowledge (ACGME, NRMP, TMB

Confidentiality

Education

Associate's degree or equivalent

Tools

Microsoft Office

Job description

Description

Your passion belongs at UNC Health. Join more than 56,000 teammates working together to improve the health and well-being of the communities we serve across North Carolina.

Summary:

With oversight and direction from the Program Director, the Graduate Medical Education (GME) Program Coordinator is a member of the leadership team of the program, is responsible for the coordination and administration of the accredited/non-accredited residency/fellowship training program, and is critical to the success of the program.

Responsibilities

1. Serve as the lead administrative person for the GME residency/fellowship program. Manage the daily operations and activities of the GME residency/fellowship program(s). Function as an important liaison with learners, faculty and other staff members, and the ACGME.
2. Assist the GME Program Director and/or other levels of GME Program Coordinators or Administrators in the design, implementation and management of the administrative/academic operations of the program. Coordinate educational activities (e.g., didactic conference schedule, Grand Rounds, etc.) that support the program’s curriculum and adhere to ACGME requirements. Provide guidance to residents/fellows on program and GME policies, and non-clinical aspects of the program.
3. Design, deliver, and report timely completion of resident/fellow, faculty, and program evaluations through the Residency Management System (RMS). Coordinate accreditation activities including ACGME Site Visits, Self-Studies, Internal Reviews, annual program reviews, etc. Develop understanding of ACGME policies and procedures, including familiarity with the Common Program Requirements as well as Specialty-Specific requirements. Ensure GME and departmental and program policies and procedures are communicated/available to the GME Program Director, faculty, residents/fellows, and staff.
4. Assist with resident/fellow recruitment and selection process and oversees the appointment process for incoming trainees in coordination with policies and procedures provided by the GME Office.
5. Assist the PD and faculty in planning program quality improvement projects. Prepare Program Letters of Agreement (in coordination with the GME Office) with participating institutions and training sites. Ensure agreements are revised as needed. Track, document, and report on educational activities for residents, for the purpose of meeting board certification requirements, meeting program accreditation requirements, and complying with the policies and procedures of the Office of Graduate Medical Education (GME). Utilize systems and reporting to inform the GME Program Director of program compliance with organizations such as ACGME, AMA, NRMP, and any other program-level related organizations. Utilize the RMS to record, maintain and report on all aspects of the resident’s/fellow’s training experience(s), including demographics, scholarly activity (including faculty), procedure certification, performance/semi/summative evaluations, block/shift/clinic schedule, and duty hours.
6. Maintain close working relationships with the Office of GME to remain compliant with all necessary requirements for all residents/fellows, visiting residents, and faculty. Coordinate, organize, and schedule GME program events including recruitment, orientation, graduation, retreats, conferences and various meetings. Prepares and distributes materials for conferences and lectures. Attend all GME driven meetings and trainings.

Other Information

Other information:

Education Requirements

• Associate's degree or equivalent.

Licensure/Certification Requirements

• None required.

Professional Experience Requirements

• With a Bachelor's degree, no previous experience required.
• With an Associate's degree, three (3) years of related experience required.
• With a high school diploma, five (5) years of related experience required.

Knowledge/Skills/and Abilities Requirements

• Work requires skills in leadership and personnel management.
• Work requires good organizational skills.
• Work requires excellent oral and written communications skills.
• Work requires experience with Microsoft Office.
• Work requires setting priorities and organizing work to meet strict deadlines.
• Work requires making decisions independently on a variety of complex matters and escalating issues when needed.
• Work requires establishing and maintaining cooperative working relationships with those contacted during the course of work.
• Work requires familiarity with ACGME, TMB, and NRMP policies and procedures.
• Work requires understanding of hospital regulatory environment.
• Work requires independent work, initiative and skills to adapt quickly to changes in work requirements and assignments.
• Work requires diplomacy, compassion, sensitivity, and a commitment to carry out professional activities.
• Work requires handling sensitive information with absolute confidentiality.

Job Details

Legal Employer: STATE

Entity: UNC Faculty Physicians

Organization Unit: SOM Gen Anesthes

Work Type: Full Time

Standard Hours Per Week: 40.00

Salary Range:$20.74 - $29.52 per hour (Hiring Range)

Pay offers are determined by experience and internal equity

Work Assignment Type: Hybrid

Work Schedule: Day Job

Location of Job: US:NC:Chapel Hill

Exempt From Overtime: Exempt: No

This is a State position employed by UNC Health Care System with UNC Health benefits. If, however, you are presently an employee of another North Carolina agency and currently participate in TSERS or the ORP, you will be eligible to continue participating in those plans at UNC Health.

Qualified applicants will be considered without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, status as a protected veteran or political affiliation. UNC Health makes reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as applicants and employees with disabilities. Please email [e-mail] if you need a reasonable accommodation to search and/or to apply for a career opportunity.