Graduate Medical Education Program Coordinator

Veterans in Healthcare; Yuma (AZ); On-site; USD 68,875 - 103,312; Full time

Job summary

Veterans in Healthcare is seeking a Graduate Medical Education Program Coordinator in Yuma, Arizona. This role involves overseeing graduate medical education operations, ensuring compliance with accreditation standards, and leading educational activities for residents and faculty.

The ideal candidate will have a Bachelor's degree and at least 3 years of experience in healthcare administration, with preferred expertise in graduate medical education. A competitive salary range of $68,875 – $103,313 is offered, commensurate with experience.

Qualifications

• 3+ years of experience in office administration or healthcare scheduling processes.
• Preferred experience in graduate medical education; TAGME certification is a plus.

Responsibilities

• Oversee daily operations of the residency program.
• Provide administrative support to residents during shifts.
• Establish relationships with internal departments and external organizations.
• Implement policies and procedures for the program.
• Identify and assist in rectifying compliance issues.
• Manage curriculum and evaluation documentation.
• Lead recruitment operations and application processes.
• Coordinate onboarding of newly matched residents.
• Plan departmental annual events and meetings.
• Prepare for ACGME Site Visits and manage budget.
• Ensure optimal educational environment for residents.

Skills

Project Management

Stakeholder Engagement

Policy Implementation

Compliance Management

Curriculum Oversight

Recruitment Operations

Education

Bachelor’s degree in a related field

Job description

Overview

Graduate Medical Education Program Coordinator delivers exceptional project management and oversight of graduate medical education administrative operations, spearheading educational and recruitment activities for residents, faculty, and support staff within the GME program. The Coordinator ensures rigorous adherence to accreditation standards, the establishment and execution of comprehensive educational activities, the creation and enforcement of departmental policies, and the implementation of innovative recruitment strategies.

Responsibilities

• Oversee Program Operations: Direct and manage daily activities of the residency/fellowship program, organizing and prioritizing tasks for residents and clinical fellows; monitor work progress, ensuring adherence to all requirements and compliance standards.
• Administrative Supervision and Support: Provide overarching administrative supervision and support to residents, including during after‑hours shifts/events, to guarantee physician well‑being and safety; act as a primary liaison between residents and hospital administration.
• Stakeholder Engagement: Establish and maintain strong relationships with other organizations, internal departments, and divisions; act as a liaison for resident recruitment, orientation, annual program affiliation agreements, and external rotations.
• Policy and Procedure Implementation: Serve as the principal contact for interpreting and applying policies, procedures, and program guidelines; troubleshoot discrepancies, collaboratively determining and implementing corrective actions with program leadership; develop and enforce operational policies, procedures, and standards, communicating changes effectively.
• Compliance Management: Identify, report, and assist in rectifying compliance issues, particularly those resulting in duty hour violations; requires strong knowledge of program operations, ACGME requirements, and institutional processes.
• Curriculum Oversight: In conjunction with the Director, analyze and maintain the residency curriculum to ensure all program requirements are met; manage the evaluation process of core competencies and milestones, and oversee the residency/fellowship evaluation documentation.
• Recruitment Operations: Lead the recruitment season alongside the Director, managing the recruitment database and overseeing the application process; schedule interviews, track applicant evaluations, and prepare data for the initial match rank list; develop and update recruitment brochures, printed materials, and website information.
• Onboarding Management: Execute all residency match responsibilities and communicate with newly matched residents about requirements and onboarding processes; coordinate with Human Resources to ensure efficient and thorough onboarding.
• Event and Meeting Planning: Plan and coordinate all departmental annual events and support the administration of recurring meetings such as Program Evaluation Committee, Clinical Competency Committee, GME Leadership Meetings, and Faculty Meetings.
• Accreditation and Budget Management: Prepare reports and documentation for ACGME Site Visits and internal reviews in conjunction with the Director; assist in managing budgetary expenses, including procurement and processing of reimbursements and subscription renewals.
• Technical and Analytical Functions: Utilize and perform technical and analytical functions related to the maintenance of multiple databases and software programs, including but not limited to ERAS, NRMP, New Innovations, QGenda, GME Track, ADS-ACGME, and ABFM‑RTMS.
• Educational Environment Assurance: Ensure an optimal educational environment, enabling the institution and the educational program to meet and exceed ACGME requirements; serve as a liaison among residents, hospital departments, attending physicians, administration, and external institutions.
• Other duties as assigned.

Qualifications

• Bachelor’s degree in a related field.
• 3+ years of commensurate experience in tasks specific to office administration, healthcare scheduling processes, or human resources.
• Preferred experience in graduate medical education; TAGME certification is a plus.

Salary

Annual salary range: $68,875.27 – $103,312.90.

Physical Requirements and working conditions for this position will be provided to you up on interview.