Program Coordinator - Family Medicine Residency

NY_SJHSYR10 St. Joseph's Hospital Health Center; United States; On-site; USD 45,000 - 70,000; Full time

Job summary

Trinity Health in the United States is seeking a Program Coordinator to manage daily operations, logistics, and accreditation compliance for the Family Medicine residency. You will act as a key liaison among the Program Director, Residents, Faculty, and the GME office.

The role involves coordinating schedules, ensuring ACGME/NYS compliance, supporting onboarding, and optimizing the MedHub system, with opportunities to contribute to grand rounds and ongoing education.

Qualifications

• Bachelor's degree preferred.
• Previous experience in medical education (GME), administrative support, or a fast-paced academic environment preferred.
• Proficiency in database management (e.g., Residency Management Systems like MedHub), strong organizational skills, and proficiency in MS Office preferred.

Responsibilities

• Manage schedules of Residents in compliance with NYS 405 and ACGME requirements.
• Maintain knowledge of ACGME Common Program Requirements and prepare data for site visits and ADS updates.
• Support orientation and onboarding of new Residents.
• Coordinate daily didactic lectures with oversight from Curriculum Committee.
• Maintain accurate IEP for each resident including mastery skills, procedures, evaluations and required competencies/certifications.
• Provide support as needed to GME office.
• Optimize use of Residency Management System (MedHub).
• Organize and support Department of Family Medicine Grand Rounds.
• Serve as the primary contact for residents, faculty, and applicants.

Skills

GME coordination

MedHub proficiency

MS Office proficiency

Database management

Education

Bachelor's degree

Tools

MedHub

Job description

Employment Type: Full time Shift: Description: The Program Coordinator will manage daily operations, logistics and accreditation compliance for the Family Medicine residency. They will act as a vital link between the Program Director, Residents, Faculty and the GME office.

ESSENTIAL FUNCTIONS:

• Responsible for managing schedules of Residents in compliance with NYS 405 and ACGME requirements
• Maintains in-depth knowledge of ACGME Common Program Requirements, ensures compliance, and prepares data for ACGME site visits, annual updates via ADS (Accreditation Data System), and institutional requirements.
• Supports orientation and onboarding of new Residents
• Coordinates daily didactic lectures with oversight from Curriculum Committee
• Maintains accurate IEP for each resident including but not limited to mastery skills, procedures, evaluations and required competencies/certifications.
• Provides support as needed to GME office
• Optimizes use of Residency Management System (MedHub)
• Organizes and supports Department of Family Medicine Grand Rounds
• Serves as the primary contact for residents, faculty, and applicants.

EDUCATION, TRAINING, EXPERIENCE, CERTIFICATION AND LICENSURE:

• Bachelors Degree preferred.
• Previous experience in medical education (GME), administrative support, or a fast-paced academic environment preferred.
• Proficiency in database management (e.g., Residency Management Systems like MedHub), strong organizational skills, and proficiency in MS Office preferred
• Ongoing commitment to personal growth and education helpful.
• Participates in orientation and continuing education and updates and maintains knowledge and skills related to field.

Our Commitment Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.

Trinity Health is one of the largest not-for-profit, faith-based health care systems in the nation. Together, we’re 121,000 colleagues and nearly 36,500 physicians and clinicians caring for diverse communities across 27 states. Nationally recognized for care and experience, our system includes 101 hospitals, 126 continuing care locations, the second largest PACE program in the country, 136 urgent care locations, and many other health and well-being services. Based in Livonia, Michigan, in fiscal year 2023, we invested $1.5 billion in our communities through charity care and other community benefit programs.

For more information, visit http://www.trinity-health.org. You can also follow Trinity Health on LinkedIn.