Program Coordinator - Family Medicine Residency

St. Joseph's Health; City of Syracuse (NY); On-site; USD 55,000 - 70,000; Full time

Job summary

St. Joseph's Health in Syracuse, NY, seeks a Program Coordinator for the Family Medicine residency to oversee daily operations, logistics, and accreditation compliance, serving as a liaison between the Program Director, Residents, Faculty and the GME office.

Responsibilities include coordinating schedules to NYS 405 and ACGME requirements, supporting orientation, organizing Grand Rounds, managing MedHub, and acting as primary contact for residents, faculty, and applicants.

Qualifications

• Proficiency in database management, e.g., MedHub
• Experience in medical education (GME) or academic setting preferred
• Bachelor’s degree preferred

Responsibilities

• Manage schedules of Residents in compliance with NYS 405 and ACGME requirements
• Maintain knowledge of ACGME Common Program Requirements and prepare data for site visits and ADS updates
• Assist with orientation and onboarding of new Residents
• Coordinate daily didactic lectures with oversight from Curriculum Committee
• Maintain IEP for each resident including mastery skills and evaluations
• Provide support to the GME office
• Optimize use of Residency Management System (MedHub)
• Organize and support Department of Family Medicine Grand Rounds
• Serve as primary contact for residents, faculty, and applicants

Skills

Organizational skills

Communication skills

Attention to detail

MS Office

Database management

Education

Bachelor’s degree preferred

Tools

MedHub Residency Management System

MS Office

Job description

Description:

The Program Coordinator will manage daily operations, logistics and accreditation compliance for the Family Medicine residency. They will act as a vital link between the Program Director, Residents, Faculty and the GME office.

Employment Type:

Full time

Description:

The Program Coordinator will manage daily operations, logistics and accreditation compliance for the Family Medicine residency. They will act as a vital link between the Program Director, Residents, Faculty and the GME office.

Essential Functions:

• Responsible for managing schedules of Residents in compliance with NYS 405 and ACGME requirements
• Maintains in-depth knowledge of ACGME Common Program Requirements, ensures compliance, and prepares data for ACGME site visits, annual updates via ADS (Accreditation Data System), and institutional requirements.
• Supports orientation and onboarding of new Residents
• Coordinates daily didactic lectures with oversight from Curriculum Committee
• Maintains accurate IEP for each resident including but not limited to mastery skills, procedures, evaluations and required competencies/certifications.
• Provides support as needed to GME office
• Optimizes use of Residency Management System (MedHub)
• Organizes and supports Department of Family Medicine Grand Rounds
• Serves as the primary contact for residents, faculty, and applicants.

Education, Training, Experience, Certification And Licensure:

• Bachelors Degree preferred.
• Previous experience in medical education (GME), administrative support, or a fast-paced academic environment preferred.
• Proficiency in database management (e.g., Residency Management Systems like MedHub), strong organizational skills, and proficiency in MS Office preferred
• Ongoing commitment to personal growth and education helpful.

Participates in orientation and continuing education and updates and maintains knowledge and skills related to field.

Our Commitment:

Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.