Program Coordinator - Family Medicine Residency

Trinity Health; City of Syracuse (NY); On-site; USD 60,000 - 90,000; Full time

Job summary

Trinity Health in Syracuse seeks a Program Coordinator to manage daily operations for the Family Medicine residency, acting as a key link between the Program Director, Residents, Faculty and the GME office. The role focuses on scheduling, compliance, onboarding and didactic coordination to support high-quality medical education.

The successful candidate will maintain IEPs, oversee MedHub usage, and assist with Grand Rounds while serving as the main point of contact for residents, faculty, and

Qualifications

• Bachelor's degree preferred.
• Experience in medical education (GME) or academic setting.
• Proficiency in Residency Management Systems like MedHub.
• Strongorganizational skills and MS Office proficiency.

Responsibilities

• Manage residents' schedules in compliance with NYS 405 and ACGME.
• Ensure ACGME requirements and data for site visits and ADS updates.
• Support orientation and onboarding of new residents.
• Coordinate daily didactic lectures with oversight from Curriculum Committee.
• Maintain IEPs for residents including mastery skills, evaluations and required competencies/certifications.
• Provide support to GME office as needed.
• Optimize use of Residency Management System (MedHub).
• Organize and support Department of Family Medicine Grand Rounds.
• Serve as the primary contact for residents, faculty, and applicants.

Skills

MS Office

Organizational skills

Database management

Communication skills

Education

Bachelor's degree preferred

Tools

MedHub

Job description

Employment Type:

Full time

Shift:

Description:

The Program Coordinator will manage daily operations, logistics and accreditation compliance for the Family Medicine residency. They will act as a vital link between the Program Director, Residents, Faculty and the GME office.

ESSENTIAL FUNCTIONS:

• Responsible for managing schedules of Residents in compliance with NYS 405 and ACGME requirements
• Maintains in-depth knowledge of ACGME Common Program Requirements, ensures compliance, and prepares data for ACGME site visits, annual updates via ADS (Accreditation Data System), and institutional requirements.
• Supports orientation and onboarding of new Residents
• Coordinates daily didactic lectures with oversight from Curriculum Committee
• Maintains accurate IEP for each resident including but not limited to mastery skills, procedures, evaluations and required competencies/certifications.
• Provides support as needed to GME office
• Optimizes use of Residency Management System (MedHub)
• Organizes and supports Department of Family Medicine Grand Rounds
• Serves as the primary contact for residents, faculty, and applicants.

EDUCATION, TRAINING, EXPERIENCE, CERTIFICATION AND LICENSURE:

• Bachelors Degree preferred.
• Previous experience in medical education (GME), administrative support, or a fast-paced academic environment preferred.
• Proficiency in database management (e.g., Residency Management Systems like MedHub), strong organizational skills, and proficiency in MS Office preferred
• Ongoing commitment to personal growth and education helpful.

Participates in orientation and continuing education and updates and maintains knowledge and skills related to field.

Our Commitment

Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.

Our Commitment to Diversity and Inclusion

Trinity Health is a family of 115,000 colleagues and nearly 26,000 physicians and clinicians across 25 states. Because we serve diverse populations, our colleagues are trained to recognize the cultural beliefs, values, traditions, language preferences, and health practices of the communities that we serve and to apply that knowledge to produce positive health outcomes. We also recognize that each of us has a different way of thinking and perceiving the world and that these differences are often leading to innovative solutions.

Our dedication to diversity includes a unified workforce (through training and education, recruitment and retention and development), commitment and accountability, communication, community partnerships, and supplier diversity.

EOE including disability/veteran