Program Coordinator: CSA & Community Events

FairShare CSA Coalition; Madison (WI); On-site; USD 42,000 - 60,000; Full time

Job summary

FairShare CSA Coalition is seeking a detail-oriented, collaborative administrator to manage the Partner Shares program and support FairShare's Bike the Barns event in Madison. The role emphasizes intake, eligibility review, enrollment, and close-out, while maintaining participant files and SNAP/EBT processing with accuracy.

You will liaise with farmers, donors, and community partners to strengthen food access initiatives.

Qualifications

• Excellent written and oral communication skills.
• Ability to work independently while balancing multiple projects.
• Strong attention to detail and organizational skills.
• Collaborative attitude and adaptability to a dynamic organization.
• Experience with Google Workspace and digital communication tools.

Responsibilities

• Administer the full Partner Shares application cycle from intake to enrollment and close-out.
• Assist applicants with pickup sites and payment plans; maintain participant files.
• Lead program evaluation and reporting using program records.
• Serve as primary point of contact for applicants, participants, and farmers.
• Process SNAP/EBT payments with accuracy and compliance.
• Coordinate with partners, donors, and funders to expand reach.
• Support Bike the Barns event registration, rider communications, and vendor coordination.
• Support site logistics, permits, planning, and day-of event coordination.
• Provide organizational support including email management, merchandise fulfillment, and outreach.
• Attend staff meetings and trainings as part of ongoing professional development.

Skills

Written communication

Oral communication

Independent work

Multitasking

Detail-oriented

Collaborative spirit

Google Workspace

Video conferencing tools

Physical stamina (lift up to 30lbs)

Tools

Google Workspace (Gmail, Calendar, Drive, Sheets)

Adobe Creative Suite

Job description

FairShare CSA Coalition is seeking a detail-oriented, collaborative administrator to manage the Partner Shares program and support FairShare's Bike the Barns event in Madison. The role emphasizes intake, eligibility review, enrollment, and close-out, while maintaining participant files and SNAP/EBT processing with accuracy.

You will liaise with farmers, donors, and community partners to strengthen food access initiatives.