Program Coordinator

Nelson Institute for Environmental Studies; Madison (WI); On-site; USD 42,000 - 54,000; Full time

Job summary

FairShare seeks a dedicated program coordinator to support the Partner Shares program and Bike the Barns fundraiser. You will administer applications, coordinate event logistics, and provide general administrative support to advance FairShare’s mission of building fair, local food systems.

The role involves helping low-income households access CSA shares, coordinating logistics for the annual bike event, and supporting program documentation and outreach efforts across the Midwest.

Qualifications

• Administer Partner Shares application cycle from intake to enrollment.
• Help applicants identify CSA pickup sites and payment plans.
• Maintain participant files and program documentation.
• Lead evaluation and reporting using program records.

Responsibilities

• Support Partner Shares program administration and enrollment activities.
• Coordinate Bike the Barns event: registration, rider communication, volunteers, vendors, and site logistics.
• Provide general organizational support: email management, outreach, staff meetings and trainings.

Job description

FairShare’s mission is to build resilient food communities by investing in farmers and empowering eaters. Through outreach and education, we are building toward a fair and equitable food system in which small-scale farms can thrive and all families have access to locally produced food.

This position will primarily support our Partner Shares Program and annual Bike the Barns event. The Partner Shares Program provides financial assistance to hundreds of limited-income households annually across the midwest toward the purchase of CSA shares. Bike the Barns is FairShare’s largest fundraiser: a day-long bike ride featuring FairShare farms, local food, on-farm activities, and live music.

Proceeds benefit FairShare and the Partner Shares Program.

Partner Shares Program (45%)

• Administer the full Partner Shares application cycle, from intake and eligibility review through enrollment and season close-out, including helping applicants identify CSA pickup sites and payment plan options
• Maintain detailed program documentation and participant files
• Lead program evaluation and reporting, drawing on program records to track outcomes and inform improvements
• Serve as the primary point of contact for applicants, participants, and farmers
• Process SNAP/EBT benefit payments in the office, ensuring accuracy and compliance
• Build and sustain relationships with program partners, community leaders, donors and funders to expand program reach

Events (35%)

• Support coordination & administration of FairShare’s annual Bike the Barns event (September 19, 2027), including:
  • Registration and rider communication and support
  • Lead event volunteer coordination & recruitment
  • Assist with food vendor coordination and local food procurement
  • Support site logistics, event permits, and planning
  • Day-of event support and site coordination
• Support FairShare staff with other events and outreach efforts as needed (i.e. farmer workshops/field days, conferences, program tabling, etc.)

Additional Organizational Support (20%)

• Support organizational email account management, merchandise order fulfillment, and other administrative tasks
• Support organizational communication and outreach
• Meet with staff supervisor weekly and attend regular staff meetings and trainings

FairShare is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. FairShare encourages applicants of all backgrounds to apply.

This position will remain open until filled. For priority consideration, apply by 11/2/26.