Program Coordinator

FairShare CSA Coalition; Madison (WI); Presencial; USD 42.000 - 60.000; Jornada completa

Descripción de la vacante

FairShare CSA Coalition is seeking a detail-oriented, collaborative administrator to manage the Partner Shares program and support FairShare's Bike the Barns event in Madison. The role emphasizes intake, eligibility review, enrollment, and close-out, while maintaining participant files and SNAP/EBT processing with accuracy.

You will liaise with farmers, donors, and community partners to strengthen food access initiatives.

Formación

• Excellent written and oral communication skills.
• Ability to work independently while balancing multiple projects.
• Strong attention to detail and organizational skills.
• Collaborative attitude and adaptability to a dynamic organization.
• Experience with Google Workspace and digital communication tools.

Responsabilidades

• Administer the full Partner Shares application cycle from intake to enrollment and close-out.
• Assist applicants with pickup sites and payment plans; maintain participant files.
• Lead program evaluation and reporting using program records.
• Serve as primary point of contact for applicants, participants, and farmers.
• Process SNAP/EBT payments with accuracy and compliance.
• Coordinate with partners, donors, and funders to expand reach.
• Support Bike the Barns event registration, rider communications, and vendor coordination.
• Support site logistics, permits, planning, and day-of event coordination.
• Provide organizational support including email management, merchandise fulfillment, and outreach.
• Attend staff meetings and trainings as part of ongoing professional development.

Conocimientos

Written communication

Oral communication

Independent work

Multitasking

Detail-oriented

Collaborative spirit

Google Workspace

Video conferencing tools

Physical stamina (lift up to 30lbs)

Herramientas

Google Workspace (Gmail, Calendar, Drive, Sheets)

Adobe Creative Suite

Descripción del empleo

FairShare's mission is to build resilient food communities by investing in farmers and empowering

eaters. Through outreach and education, we are building toward a fair and equitable food system in

which small-scale farms can thrive and all families have access to locally produced food. This position will primarily support our Partner Shares Program and annual Bike the Barns event.

Partner Shares Program (45%)

• Administer the full Partner Shares application cycle, from intake and eligibility review through

enrollment and season close-out, including helping applicants identify CSA pickup sites and

payment plan options

• Maintain detailed program documentation and participant files
• Lead program evaluation and reporting, drawing on program records to track outcomes and

inform improvements

• Serve as the primary point of contact for applicants, participants, and farmers
• Process SNAP/EBT benefit payments in the office, ensuring accuracy and compliance
• Build and sustain relationships with program partners, community leaders, donors and funders

to expand program reach

Events (35%)

• Support coordination & administration of FairShare’s annual Bike the Barns event

(September 19, 2027), including:

• Registration and rider communication and support
• Assist with food vendor coordination and local food procurement
• Support site logistics, event permits, and planning
• Day-of event support and site coordination
• Support FairShare staff with other events and outreach efforts as needed (i.e. farmer

workshops/field days, conferences, program tabling, etc.)

Additional Organizational Support (20%)

• Support organizational email account management, merchandise order fulfillment, and other
• Support organizational communication and outreach
• Meet with staff supervisor weekly and attend regular staff meetings and trainings

Qualifications You Bring:

• Ability to consider different viewpoints and center the perspectives of diverse communities into

decision-making processes and communications

• Excellent written and oral communication skills
• Demonstrated ability to work independently and effectively balance several projects at once
• Strong attention to detail and organizational skills
• A collaborative spirit and willingness to support the changing needs of a dynamic organization
• Proficient in Google Workspace applications (Gmail, Calendar, Drive, Sheets)
• Comfort with video conferencing and basic digital communication tools
• Physical Requirements: Ability to sit at a desk and operate a computer for extended periods of

time. This position makes occasional trips to farm sites, which requires walking over uneven

terrain, and may be asked to lift up to 30lbs. Accommodations can be made.

It Would Be Great If You Also Bring:

• Demonstrated knowledge of local food, food access, and/or sustainable agriculture
• Experience in event planning and coordination
• Experience with website management, Adobe suite, and/or graphic design
• Communications experience across a variety of platforms (i.e. social media management)

FairShare is committed to creating a diverse environment and is proud to be an equal opportunity

employer. All qualified applicants will receive consideration for employment without regard to race,

color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics,

disability, age, or veteran status. FairShare encourages applicants of all backgrounds to apply.