Affinity Giving & Events Coordinator

Indiana University Foundation; Indianapolis (IN); Hybrid; USD 50,000 - 52,000; Full time

Job summary

Indiana University Foundation seeks a highly organized professional to support Affinity Giving programs through communications, volunteer engagement, event coordination, and administrative support.

Reporting to the Director of Affinity Giving, the role collaborates with volunteer groups and university partners to advance philanthropic participation and impact in a hybrid Indianapolis setting.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• Experience in program coordination, communications, event planning, volunteer management, customer service, fundraising support, administration, or a related field.
• Excellent written, verbal, and interpersonal communication skills.
• Strong organizational and project management abilities with exceptional attention to detail.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Ability to exercise sound judgment and maintain confidentiality.

Responsibilities

• Coordinate communications including emails, newsletters, meeting materials, social media content, and volunteer correspondence.
• Support volunteer leadership groups by scheduling meetings, preparing materials, recording minutes, and tracking follow-up activities.
• Assist with planning and executing events, donor engagement activities, receptions, meetings, and special programs.
• Coordinate annual giving campaigns, crowdfunding efforts, IU Day engagement activities, and donor outreach initiatives.
• Maintain volunteer and donor records, membership rosters, mailing lists, and program documentation.
• Partner with colleagues across Events, Marketing, Stewardship, Donor Relations, and other departments to support program goals.
• Assist with donor stewardship activities, membership renewals, and donor acquisition efforts.
• Support gift processing, budget tracking, reimbursements, and other administrative functions as needed.
• Ensure accurate recordkeeping and maintain confidential information with professionalism and discretion.
• Manage calendars, support team completing mileage reimbursement & travel arrangements, and process invoice payments.

Skills

Project coordination

Communications

Event planning

Volunteer management

Donor relations

Customer service

Administration

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Indiana University Foundation seeks a highly organized professional to support Affinity Giving programs through communications, volunteer engagement, event coordination, and administrative support.

Reporting to the Director of Affinity Giving, the role collaborates with volunteer groups and university partners to advance philanthropic participation and impact in a hybrid Indianapolis setting.