Program Coordinator AEC - Flexible/Remote - Employee-Owned

Parametrix; Portland (OR); Hybrid; USD 38,000 - 48,000; Full time

Benefits offered by this job

Comprehensive healthcare

ESOP

Bonuses

401(k)

Paid time off

Paid holidays

Parental leave

Job summary

Parametrix is seeking a Program Coordinator to join the Advisory Services team. You will support program managers and multidisciplinary teams with contracts, budgets, billing, schedules, and documentation, and may lead coordination on smaller projects or assist on larger ones.

The role emphasizes establishing strong relationships, ensuring quality control of documents, and maintaining organized records. Flexible hybrid/remote work options are available, with a competitive hourly rate and ESOP

Qualifications

• High school diploma or equivalent.
• 1+ years of experience coordinating projects in the AEC industry.

Responsibilities

• Build strong relationships with program and project teams to ensure clear and effective communication.
• Perform initial quality control checks on program and project documents, focusing on formatting, proofreading, and agreement on graphical standards.
• Prepare, update, and distribute meeting materials, logs, reports, status updates, and other project communications.
• Support project setup and organization including file servers, project accounting, and SharePoint.
• Maintain organized records of executed agreements and key contract requirements; handle data entry tasks.
• Help coordinate contracts and manage associated documentation.
• Help develop subconsultant agreements and amendments.
• Support the collection, processing, and tracking of invoices and expenses to ensure payment.
• Manage program and project documentation to maintain organization and accessibility.
• Help track program and project budgets and financial progress.

Education

High school diploma or equivalent

Tools

SharePoint

Job description

Parametrix is seeking a Program Coordinator to join the Advisory Services team. You will support program managers and multidisciplinary teams with contracts, budgets, billing, schedules, and documentation, and may lead coordination on smaller projects or assist on larger ones.

The role emphasizes establishing strong relationships, ensuring quality control of documents, and maintaining organized records. Flexible hybrid/remote work options are available, with a competitive hourly rate and ESOP