Administrative Coordinator

Arrow Child & Family Ministries; Waco (TX); On-site; USD 34,000 - 52,000; Full time

Benefits offered by this job

Health benefits

Parental leave

Retirement match

Paid time off

Mileage reimbursement

Tuition reimbursement

Learning & development

Job summary

Arrow Child & Family Ministries in Waco, TX seeks an Administrative Coordinator to manage client files, data entry, and routine clerical tasks. The role supports program operations and coordinates information flow between departments.

You will handle scheduling, prepare reports, and maintain confidential records while assisting staff with business details and facility-related duties as needed.

Qualifications

• Bachelor's degree preferred; at minimum HS diploma with 3+ years related experience.
• Strong clerical, data-entry and records management skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Execute various administrative tasks including generating reports and data entry.
• Act as a liaison for program(s) with corporate departments.
• Manage purchasing, invoicing, petty cash reconciliation and AR for private clients.
• Maintain confidential record-keeping for child and family files.
• Assist with facility management as needed and ensure compliance with policies.
• Perform duties in accordance with contract, state and federal regulations.

Skills

Data entry

Clerical tasks

Record keeping

Communication

Education

Bachelor's degree preferred

High School diploma

3+ years related experience

Job description

Overview

The Administrative Coordinator will be primarily responsible for client files and data entry; disperses client information to referral and contracting sources; schedules appointments; gives information to callers; assists staff with clerical work and minor administrative and business details.

The Administrative Coordinator will be primarily responsible for client files and data entry; disperses client information to referral and contracting sources; schedules appointments; gives information to callers; assists staff with clerical work and minor administrative and business details.

Benefits Include

• Medical, dental, vision, and supplemental insurance options, including HSA match for qualifying contributions.


• Parental Paid Leave


• Retirement savings plan with company match.


• Paid time off and holiday pay.


• Mileage reimbursement.


• Tuition reimbursement available.


• Company sponsored learning and development

Responsibilities

• Other duties may be assigned as necessary.


• Execute various administrative tasks including generating reports and data entry.


• Act as a liaison for program(s) with corporate departments.


• Manage business operations that may include purchasing and invoices, petty cash reconciliation, bills receivables for private clients, prepares invoices for Arrow Corporate.


• Regularly handles confidential information.


• Responsible for record-keeping duties associated with child and family files.


• Assist with facility management, as specified by location. This may include maintaining maintenance files for the facility, including inspections, security system, auto records, health department records, ropes course, buildings, fire/water/septic services etc.


• Perform all duties within contract, state and federal regulations, company policy, and regulatory agency standards.


• May be required to drive vehicles, be insurable with our auto insurance provider, and complete company vehicle training.

Qualifications

Bachelor’s Degree preferred. At minimum, High School diploma with at least 3 years of related experience.