Program Coordinator – Academic Programs & Events

The University of Texas at Austin; Austin (TX); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Health benefits

Insurance options

Paid time off

Retirement plan (TRS)

403(b) plan

FSAs

Training & conferences

Tuition assistance

Athletic tickets

Library access

Public transit benefits

Job summary

The University of Texas at Austin is seeking a Program Coordinator in Austin to support the Ackerman Program's administration, events, and day-to-day operations. You will work closely with the Director to coordinate programs, events, speakers, and collaborations with internal and external partners.

This exempt role requires a Bachelor's degree and at least three years of related experience, with a strong emphasis on organization, timelines, and cross-functional coordination.

Qualifications

• Bachelor’s degree and at least three years of experience in program coordination, administration, business operations, or a related area.
• Ability to coordinate multiple projects, priorities, and deadlines in a fast-paced environment.
• Experience planning and coordinating events, meetings, or programs involving multiple stakeholders.

Responsibilities

• Support the Director of the Ackerman Program in the administration and coordination of program activities, initiatives, and priorities. Coordinate the execution of Ackerman Program events, lectures, conferences, and other public programming.
• Coordinate day-to-day program operations, maintain project timelines, and track deliverables to ensure activities remain on schedule.
• Serve as a liaison between the Ackerman Program and cross-campus partners. Collaborate with necessary stakeholders to facilitate program activities and shared initiatives.
• Coordinate meetings, prepare materials, maintain program records, and provide administrative support for program initiatives.
• Coordinate purchasing, contracts, travel, reimbursements, payments, and other business processes associated with program activities, maintaining appropriate documentation and working with SCL business staff to ensure timely processing.
• Serve as a primary point of contact for speakers and guests, coordinating invitations, schedules, travel, accommodations, communications, and other event logistics.
• Partner with SCL Events, Communications, Finance, and other teams to coordinate event needs, materials, and promotion and ensure successful program delivery. Maintain event and participation records and coordinate post-event follow-up as appropriate.
• Other duties as assigned.

Skills

Program coordination

Administration

Education

Bachelor’s degree

Job description

The University of Texas at Austin is seeking a Program Coordinator in Austin to support the Ackerman Program's administration, events, and day-to-day operations. You will work closely with the Director to coordinate programs, events, speakers, and collaborations with internal and external partners.

This exempt role requires a Bachelor's degree and at least three years of related experience, with a strong emphasis on organization, timelines, and cross-functional coordination.