Program Coordinator

utaustin; Austin (TX); On-site; USD 54,000 - 66,000; Full time

Job summary

The University of Texas at Austin is seeking a Program Coordinator to support the Ackerman Program's administration and day-to-day operations. You will coordinate programs, events, speakers, and partnerships to drive successful outcomes.

Reporting to the Director of the Ackerman Program, you will manage schedules, procurement, travel, and essential records, while liaising with cross-campus partners to ensure timely delivery and high-quality program experiences.

Qualifications

• Bachelor's degree or equivalent required with relevant experience.
• Proven ability to coordinate multiple projects and priorities.
• Experience planning events or meetings with multiple stakeholders.
• Strong organizational skills and attention to detail.

Responsibilities

• Support the Director of the Ackerman Program in administration and coordination of activities.
• Coordinate events, lectures, conferences, and other public programming.
• Maintain project timelines and track deliverables to stay on schedule.
• Serve as a liaison between the Ackerman Program and cross-campus partners.
• Coordinate meetings, prepare materials, and maintain program records.
• Handle purchasing, contracts, travel, reimbursements, and related processes.
• Be primary contact for speakers and guests, managing invitations and logistics.
• Collaborate with SCL Events, Communications, Finance, and other teams for event needs.
• Other duties as assigned.

Skills

Project coordination

Event planning

Time management

Stakeholder management

Education

Bachelor's degree

Job description

Job Posting Title

Program Coordinator ----

Hiring Department

School of Civic Leadership ----

Position Open To

All Applicants ----

Weekly Scheduled Hours

40 ----

FLSA Status

Exempt from FLSA ----

Earliest Start Date

Immediately ----

Position Duration

Expected to Continue ----

Location

AUSTIN, TX ----

Job Details

General Notes

Established in 2023 as UT Austin's newest college, the School of Civic Leadership is a community of scholars and students dedicated to studying the foundational ideas and institutions of a free society, with the goal of advancing human flourishing. We value independent thought, civil discourse, reasoned deliberation, and intellectual curiosity as we prepare to meet the challenges of the present and sustain the blessings of liberty for future generations.

Upholding the University's motto - Disciplina Praesidium Civitatis , \"Education is the guardian genius of democracy\"-we advance The University of Texas at Austin's mission to achieve excellence in education, research, and public service.

The University of Texas at Austin provides an outstanding benefits package to staff, including:

• Competitive health benefits (Employee premiums covered at 100%; family premiums at 50%)


• Vision, dental, life, and disability insurance options


• Paid vacation, sick leave, and holidays


• Teachers Retirement System of Texas (a defined benefit retirement plan)


• Additional voluntary retirement programs: tax sheltered annuity 403(b) and a deferred compensation program 457(b)


• Flexible spending account options for medical and childcare expenses


• Training and conference opportunities


• Tuition assistance


• Athletic ticket discounts


• Access to UT Austin's libraries and museums


• Free rides on all UT Shuttle and Capital Metro buses with staff ID card

Purpose

The Program Coordinator supports the administration and day-to-day operations of the Ackerman Program, working closely with the Director of the Ackerman Program to coordinate programs, events, speakers, and other initiatives. The position serves as a key liaison with internal and external partners and manages the administrative and business processes necessary to support the successful execution of the Program's activities.

Responsibilities

• Support the Director of the Ackerman Program in the administration and coordination of program activities, initiatives, and priorities.


• Coordinate the execution of Ackerman Program events, lectures, conferences, and other public programming.


• Coordinate day-to-day program operations, maintain project timelines, and track deliverables to ensure activities remain on schedule.


• Serve as a liaison between the Ackerman Program and cross-campus partners. Collaborate with necessary stakeholders to facilitate program activities and shared initiatives.


• Coordinate meetings, prepare materials, maintain program records, and provide administrative support for program initiatives.


• Coordinate purchasing, contracts, travel, reimbursements, payments, and other business processes associated with program activities, maintaining appropriate documentation and working with SCL business staff to ensure timely processing.


• Serve as a primary point of contact for speakers and guests, coordinating invitations, schedules, travel, accommodations, communications, and other event logistics.


• Partner with SCL Events, Communications, Finance, and other teams to coordinate event needs, materials, and promotion and ensure successful program delivery. Maintain event and participation records and coordinate post-event follow-up as appropriate.


• Other duties as assigned.

Required Qualifications

• Bachelor's degree and at least three years of experience in program coordination, administration, business operations, or a related area.


• Demonstrated ability to coordinate multiple projects, priorities, and deadlines in a fast-paced environment.


• Experience planning and coordinating events, meetings, or programs involving multiple stakeholders.


• Strong organizational skills and attention to detail, with the ability to independently manage administrative processes and follow projects through completion.

Relevant education and experience may be substituted as appropriate.

Salary Range

$60,000+ depending on qualifications

Required Materials

• Resume/CV


• 3 work references with their contact information; at least one reference should be from a supervisor


• Letter of interest