Program Coordinator (4th R)

City of Sacramento; Sacramento (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

City of Sacramento seeks a Program Coordinator for 4th “R” to oversee after-school and summer enrichment for ages 5-12. Responsibilities include planning activities, supervising staff, ensuring compliance with licensing and safety, and communicating with families.

Administrative tasks such as enrollment, records, and budgeting are also part of the role. The ideal candidate will have leadership experience in school-age programs, strong organizational and communication skills, and knowledge of

Qualifications

• Two years of leadership experience in recreation, education, youth development, child care, or related settings.
• College-level courses in recreation, education, child development may substitute for experience.
• Proof of education may be required at time of appointment.
• Possession of a California Class C Driver License is required.

Responsibilities

• Plan, organize, and direct recreation, educational enrichment, child care, and community programs at neighborhood facilities.
• Design, evaluate, and adjust programs and activities as needed.
• Determine facility, equipment, scheduling, and staffing requirements.
• Coordinate activities with related departments and outside agencies.
• Develop and distribute promotional materials and provide information/referrals to families.
• Provide training for lower-level staff and supervise volunteers.
• Prepare reports and grant-related materials for assigned programs.
• Coordinate recruitment of part-time and seasonal staff.
• Interact with the public and other agencies; answer inquiries.

Skills

Leadership

Organization

Communication

Staff supervision

Grant writing

First aid & safety

Education

College-level recreation/education/child development courses

Tools

Common computer software

Job description

The Program Coordinator for 4th "R" is responsible for overseeing a program that provides care and enrichment for children ages 5 to 12 outside of regular school hours, including before and after school, during holidays, and over the summer. This position involves planning and managing age-appropriate activities, supervising and training staff, ensuring the program complies with state licensing and safety regulations, and maintaining effective communication with families. Additionally, this position handles administrative tasks such as accounting, enrollment, and maintaining necessary records. Their primary goal of the Program Coordinator is to create a safe, supportive, and engaging environment that fosters children's social, emotional, and academic growth.

IDEAL CANDIDATE STATEMENT

The ideal candidate for a Program Coordinator will be a dedicated and experienced leader with a strong background in school-age education. They will possess excellent organizational and communication skills, as well as a proven ability to manage and mentor staff effectively. The ideal candidate will demonstrate a deep understanding of child development, licensing regulations, and best practices in out-of-school-time programming. They will be passionate about creating a safe, inclusive, and enriching environment that supports children's growth and learning. Additionally, the ideal candidate will also have strong administrative skills, including budgeting, scheduling, and maintaining program compliance, while building positive relationships with families, staff, and the broader community.

To coordinate and direct recreation, educational enrichment, child care, special events, or other special community programs and activities in a facility or site, or to coordinate and direct a City-wide program or service in a special programming area.

SUPERVISION RECEIVED AND EXERCISED

The following duties are typical for this classification. Incumbents may not perform all the listed duties and/or may be required to perform related duties as needed.

• Plan, organize, coordinate, and direct various recreation, educational enrichment, child care, special events, youth development, youth employment, or other community service activities and programs at neighborhood recreation, sports, or community facilities.
• Design, evaluate, and recommend continuance, modification, or cancellation of recreation, educational, child care, special events, and community service activities and programs.
• Determine facility, equipment, scheduling, and staffing requirements for programs and events.
• Coordinate departmental activities with related activities of other departments or outside agencies and groups.
• Determine needs and priorities of neighborhoods/customers and plan programs consistent with those needs and priorities.
• Provide information and referrals to the neighborhoods/customers concerning available programs, including the development and distribution of brochures, flyers, and other promotional materials.
• Provide workshop instruction and in-service training for lower-level staff.
• Prepare and maintain written reports, records, and memorandums related to assigned programs or facilities.
• Prepare and compile materials for obtaining grant funds.
• Coordinate and conduct part-time and seasonal recruitments.
• Make oral presentations to various groups and/or boards.
• Develop and coordinate fund-raising events.
• Supervise recreation leaders, volunteers, and other assigned personnel in activities.
• Manage and operate a sports facility or a neighborhood community center.
• Respond to inquiries from the public and other agencies.
• Interview, select, evaluate, and oversee participants and activities related to the program.
• Perform related duties as required.

Knowledge of:

• Recreation, educational enrichment, child care, special events, youth development or employment, or other community service activities, such as aquatics, sports, games, arts, crafts, dramatics, music, or other special community programs.
• Principles of supervision and training.
• First aid and safety practices.
• English usage, spelling, grammar, and punctuation. Common computer software packages.
• Organization, procedures, and operating details of the department.
• Facilities, equipment, and staffing needed to provide recreation, educational enrichment, child care, special events, or special community services to the community.

Ability to:

• Read, write, and speak the English language at a level necessary for efficient job performance.
• Organize and direct a variety of recreation, youth development or employment, educational enrichment, child care, special events, or special community service activities and programs.
• Establish and maintain cooperative relationships with those contacted in the course of work.
• Keep records and prepare reports.
• Express and relate ideas clearly and concisely, both orally and in writing.
• Plan, assign, coordinate, schedule, and supervise the work of lower-level personnel.
• Speak before groups.
• Develop program-related policies and procedures.
• Compile and prepare grant funding request materials.

EXPERIENCE AND EDUCATION

Two years of leadership experience in a recreational, educational, youth development, child care, special events, or community service setting, which included responsibilities such as organizing and providing general guidance over the activities of children, teenagers, and adults.

Successful completion of college-level courses with major course work in recreation, education, child development, or a closely related field may substitute for the experience requirement on a year-for-year basis. Completion of thirty (30) semester units is equivalent to one year of experience.

PROOF OF EDUCATION

Should education be used to qualify for this position, then proof of education such as, but not limited to, university/college transcripts and degrees should be submitted with your application and will be required at the time of appointment. Unofficial documents and/or copies are acceptable.

An applicant with a college degree obtained outside the United States must have education records evaluated by a credential's evaluation service. Evaluation of education records will be due at time of appointment.

SPECIAL QUALIFICATIONS

Driver License

Possession of a valid California Class C Driver License at the time of appointment. Loss of the Class C License is cause for discipline. Individuals who do not meet this requirement due to a physical disability will be considered for accommodation on a case-by-case basis.

For child-care and elder-care positions, candidates must meet qualifications in accordance with current laws and regulations.

Assessments

• Pass a physical, criminal background check, and drug test.
• Pass a tuberculosis screening test.

Training

This position is designated as a Mandatory Reporter; completion of Mandatory Reporter training is required within two weeks of employment.

PHYSICAL DEMANDS AND WORK CONDITIONS:

The conditions herein are typically required of an incumbent to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Physical Requirements

This is an active position requiring the ability to move about on foot, with frequent walking and standing; frequent starts and stops; perform simple and power grasping; verbal and hearing skills to effectively communicate with participants and staff; visual acuity to read and record documents and make observations, intermittently, lift, carry or move equipment of 20 pounds or less.

Work Conditions

May be required to work weekends, evenings, and be on-call.

Environmental Conditions

Work may be performed indoors or outdoors with exposure to heat, often over 100 degrees, sun, noise, dust, and pollens.

PROBATIONARY PERIOD:

Employees must complete twelve (12) months of probation at a satisfactory performance level prior to gaining permanent status.