Program Coordinator

Belmont University; Nashville (TN); On-site; USD 42,000 - 54,000; Full time

Job summary

Belmont University is seeking a qualified Program Coordinator for the College of Art in Nashville. The role supports adult community education, youth programs, and outreach events, including marketing and operations tasks.

Responsibilities include coordinating programs, managing registrations and supplies, supervising part-time staff, and preparing reports. A bachelor's degree and 3 years in related fields are required; background checks and E-Verify compliance apply.

Qualifications

• Bachelor’s degree in education, art, business, or related field.
• 3 years experience in art education, arts administration, or a general office/administrative role.
• Organized, self-motivated, detail and customer-service oriented.
• Ability to work independently and manage multiple projects simultaneously.

Responsibilities

• Assist with planning, implementation, supervision, and evaluation of the Adult Community Education program, summer youth programs, corporate programs, and outreach events as needed.
• Assist with marketing including program newsletters, event listing updates and other marketing tasks as assigned. Manage social media accounts.
• Answer phone calls and emails from program participants to assist with program registrations, payments, and refunds.
• Maintain, order, organize and keep inventory of program supplies.
• Prepare supplies, equipment and classrooms for classes, workshops and demonstrations.
• Help prepare teaching artist contracts, course rosters, and program syllabi prior to programs.
• Maintain databases of participants, mailing lists, teaching artist rosters, and community partner organizations.
• Help ensure compliance of all procedures and policies regarding youth programming.
• Help hire, train, supervise part-time employees, student-workers, and volunteers.
• Work with the Director of Community Education to prepare reports on program outcomes for donors and program stakeholders.

Skills

Organized

Multitasking

Customer service

Communication

Education

Bachelor’s degree

Tools

Microsoft Office

Adobe Creative Suite

Job description

We are now accepting applications for a qualified Program Coordinator at Belmont University.

Employment Type Staff

Internal Job Category Exempt (Staff)

Full-Time

Department College of Art

Hours 37.5

Primary Duties and Responsibilities:

• Anticipated start date is Monday, January 4th, 2027


• Assist with planning, implementation, supervision, and evaluation of the Adult Community Education program, summer youth programs, corporate programs, and outreach events as needed.


• Assist with marketing including program newsletters, event listing updates and other marketing tasks as assigned. Manage social media accounts.


• Answer phone calls and emails from program participants to assist with program registrations, payments, and refunds.


• Maintain, order, organize and keep inventory of program supplies.


• Prepare supplies, equipment and classrooms for classes, workshops and demonstrations.


• Help prepare teaching artist contracts, course rosters, and program syllabi prior to programs.


• Maintain databases of participants, mailing lists, teaching artist rosters, and community partner organizations.


• Help ensure compliance of all procedures and policies regarding youth programming.


• Help hire, train, supervise part-time employees, student-workers, and volunteers.


• Work with the Director of Community Education to prepare reports on program outcomes for donors and program stakeholders.


• Other duties as assigned.

Required Qualifications:

• Form diverse leaders of character;


• Equip people to solve the world’s complex problems through teaching, research and service;


• And be radical champions for helping people and communities flourish.


• Bachelor’s degree in education, art, business, or related field.


• 3 years experience in art education, arts administration, or a general office/administrative role.


• Organized, self-motivated, detail and customer-service oriented.


• Ability to work independently and manage multiple projects simultaneously.


• Proficiency using Microsoft Office programs; Adobe Creative Suite experience is a plus.


• Successful completion of a criminal background check.


• Experience working with diverse populations and age-groups in an educational setting.

Required Education

Bachelor’s degree in education, art, business, or related field.

Required Experience

Preferred: 3 years experience in art education, arts administration, or a general office/administrative role.

The selected candidate will be required to complete a background check satisfactory to the University. Belmont University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.