Program Coordinator

Socket.dev; Miamisburg (OH, KY); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Competitive compensation

401(k) retirement plan with company 10

Health, dental and vision insurance

Paid time off

Educational assistance program

Job summary

Accelevation is hiring a Program Coordinator to support our project management team in delivering customer solutions across manufacturing, service, and procurement.

Responsibilities include scheduling meetings, maintaining docs, tracking timelines, and reporting progress to leadership. The role requires organization, strong communication, and collaboration across fast-paced teams.

Qualifications

• 1–2 years of administrative, operations, or project coordination experience.
• Strong organizational skills and ability to manage multiple priorities.
• Proficiency with Microsoft 365 tools, including Excel and Outlook.
• Excellent written and verbal communication skills.

Responsibilities

• Schedule and coordinate recurring project meetings; prepare agendas and notes.
• Maintain organized project documents including contracts and POs.
• Update timelines and milestones in project management tools; assist seniors.
• Serve as a point of contact for internal teams and gather status updates.
• Compile weekly/monthly status reports for leadership with budgets and risks.
• Ensure adherence to workflows and ERP usage (Epicor).
• Support procurement and service teams; track vendor communications and invoices.
• Log change orders and communicate updates to stakeholders.
• Assist with final project documentation and closeout activities.

Skills

Organizational skills

Communication

Collaboration

Project coordination

Education

Bachelor’s degree in Project Management, Business Administration, or related field

Tools

Microsoft 365

Excel

Outlook

Job description

Program Coordinator

Location: Miamisburg, OH – Onsite

About Accelevation

We build what the future runs on. Accelevation designs, manufactures, and installs the physical infrastructure that powers today’s most advanced technologies. We’ve grown over 440% in the last 18 months because we take ownership, solve hard problems, and build with purpose. Join us to build the future.

Your Impact

As a Program Coordinator, you will play a vital support role in helping our project management team deliver high-impact customer solutions. By keeping projects organized, coordinated, and on track, your work ensures smooth execution from kickoff through completion across manufacturing, service, and procurement teams.

Your Day-to-Day Responsibilities

• Schedule and organize recurring project meetings, prepare agendas, capture detailed notes, and track follow-up actions
• Maintain organized project documentation, including contracts, purchase orders, change orders, and internal communications
• Update project timelines, milestones, and task lists in project management tools under the guidance of senior leaders
• Serve as a point of contact for internal teams to relay updates, gather status, and ensure timely responses
• Compile weekly and monthly status reports for leadership, including timelines, budget summaries, and risk indicators
• Ensure adherence to internal workflows and documentation standards, including proper use of ERP systems such as Epicor
• Support procurement and service teams by tracking vendor communications, delivery schedules, and invoice processing
• Log and track change orders, ensuring documentation and communication to relevant stakeholders
• Assist with final project documentation, lessons learned summaries, and project closeout activities

Qualifications

• 1–2 years of administrative, operations, or project coordination experience
• Strong organizational skills and ability to manage multiple priorities
• Proficiency with Microsoft 365 tools, including Excel and Outlook
• Excellent written and verbal communication skills
• Ability to collaborate effectively across teams in a fast-paced environment

Preferred Qualifications

• Bachelor’s degree in Project Management, Business Administration, or a related field
• Experience working with an ERP system, Epicor preferred
• Exposure to manufacturing, construction, or project-based environments

Benefits

• Competitive compensation
• Generous paid time off
• 401(k) retirement plan with company match
• Comprehensive health, dental, and vision insurance
• First-time homebuyer program
• Educational assistance program
• Collaborative, high-energy workplace

Our Core Values

• Safety – We proactively protect our people and environment
• Inclusion – We respect and appreciate diverse perspectives and backgrounds
• Speed – We move fast, act decisively, and stay agile
• Innovation – We challenge assumptions and simplify processes
• Judgment – We make sound decisions with the business in mind
• Accountability – We take ownership and deliver results

Equal Opportunity Employer

Accelevation LLC is an equal opportunity employer. Inclusion is one of our core values. We build teams that celebrate and embrace diversity, fostering a culture of respect for all. As part of our pre-hire process, we may conduct a background check and use E-Verify to confirm employment eligibility.