Program Coordinator

Bollinger Shipyards, Inc.; Metairie (LA); On-site; USD 65,000 - 86,000; Full time

Job summary

Bollinger Shipyards, Inc. is seeking a seasoned Program Coordinator to manage cross‑functional activities, drive milestones, and support program managers in planning and performance tracking.

The role emphasizes communication with matrix teams and executives to ensure alignment with organizational goals. The ideal candidate has 5–10 years of relevant experience, strong analytical abilities, and proficiency with office tools and dashboards.

Qualifications

• 5–10 years of program coordination or related experience in a complex environment.
• Associate’s degree or an equivalent combination of education and experience.

Responsibilities

• Represent the Program Management Office in internal and external meetings on ongoing topics.
• Drive daily communication with matrix team members and customer representation to ensure milestones are met.
• Supply department leads with information and analysis data as requested.
• Develop and maintain process instructions, workflows, and guidelines for efficient practices.
• Develop budget spreadsheets or reports, forecast resource requirements, and status progress for assigned Work Study or Technical Instructions.
• Assist in reviews and submissions of contract document deliverables.
• Support planning and coordination of all program key events.
• Attend daily production meetings during construction.
• Coordinate day‑to‑day program operations to keep tasks on schedule.
• Support strategic planning with timelines, resource plans, risk assessments, and performance reports.
• Facilitate communication between internal teams, leadership, stakeholders, and partners.
• Monitor program performance metrics and recommend efficiency improvements.
• Prepare and maintain status reports, dashboards, presentations, and meeting minutes.
• Lead or support program‑related meetings and working groups.
• Identify process gaps and implement improvements to program workflow and outcomes.

Skills

Organizational skills

Stakeholder management

Data analysis

Communication

Leadership and influence

Process optimization

Education

Associate’s degree

Tools

Microsoft Office

Project management software

Dashboards

Job description

For nearly a century, Bollinger Shipyards has created a legacy as a leading designer and builder of high-performance marine vessels. We are renowned for delivering top-quality construction, manufacturing, and repair services with a commitment to safety and environmental responsibility.

POSITION OVERVIEW

We are seeking a dedicated Program Coordinator with at least 5–10 years of program coordination, project management, or related experience in a complex organizational environment. This role is responsible for coordinating cross‑functional activities, ensuring program goals are met, and supporting program managers and directors through planning, execution, and performance monitoring. The Program Coordinator serves as a central communication point, drives process improvements, and maintains program alignment with organizational objectives.

REQUIREMENTS

• Minimum of 5–10 years of program coordination, project management, or related experience in a complex organizational environment
• Associate’s degree or a commensurate combination of education and experience

SKILLS

• Strong organizational and multitasking abilities, with proven success managing multiple moving parts
• Excellent communication, facilitation, and stakeholder‑management skills
• Ability to analyze data, identify trends, and draw meaningful insights for decision-making
• High proficiency with productivity and collaboration tools (Microsoft Office, project management software, dashboards, etc.)
• Demonstrated ability to work independently, exercise sound judgment, and manage competing priorities
• Experience supporting mid‑to senior‑level leadership or working within a matrixed organization preferred
• Strategic thinking
• Problem solving and decision making
• Leadership and influence
• Relationship building
• Process and workflow optimization
• Accountability and follow‑through
• Attention to detail

RESPONSIBILITIES

• Represent the Program Management Office in internal and external meetings on ongoing topics of discussion as needed
• Drive daily communication and interaction with matrix team members and customer representation to ensure program milestones are met
• Supply department leads with information and analysis data as requested
• Develop and maintain process instructions, associated workflows, and issue guidelines in support of efficient practices
• Develop budget spreadsheets or reports, forecast resource requirements, and status progress for assigned Work Study or Technical Instructions
• Assist in reviews and submissions of contract document deliverables
• Support planning and coordination of all program key events
• Attend daily production meetings during construction
• Coordinate day‑to‑day program operations, ensuring tasks, milestones, and deliverables remain on schedule
• Support strategic planning by developing timelines, resource plans, risk assessments, and performance reports
• Facilitate communication between internal teams, leadership, external stakeholders, and partners
• Monitor program performance metrics and recommend adjustments to improve efficiency and effectiveness
• Prepare and maintain comprehensive documentation, including status reports, dashboards, presentations, and meeting minutes
• Lead or support program‑related meetings, briefings, and working groups
• Identify process gaps and implement improvements to enhance program workflow and outcomes
• Assist with the development, review, and implementation of program policies, procedures, and standards
• Ensure program activities comply with organizational policies, regulatory requirements, and industry best practices
• Provide mentorship or task guidance to junior staff or project resources assigned to the program