Program Coordinator

Stanford Health Care; Menlo Park (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

The Program Coordinator is part of Stanford Health Care, supporting the Business Operations & Strategic Initiatives (BOSI) team within Facilities Services. You will coordinate capital construction project activities, manage program reporting, and provide operational support across a large and evolving portfolio.

The role requires strong organization, attention to detail, and collaborative communication. You will work with program managers, construction directors, and cross-functional partners to

Qualifications

• Experience coordinating capital construction projects.
• Strong reporting and data management skills.

Responsibilities

• Coordinate capital construction project activities with Program Managers and Directors.
• Prepare and consolidate project budgets, schedules and dashboards.
• Maintain governance processes and standardized reporting across the portfolio.

Job description

If you're ready to be part of our legacy of hope and innovation, we encourage you to take the first step and explore our current job openings. Your best is waiting to be discovered.

Day - 08 Hour (United States of America)

This is a Stanford Health Care job.

As a Program Coordinator, you will play a key role in supporting the Business Operations & Strategic Initiatives (BOSI) team within Facilities Services, with a focus on capital construction project coordination, program reporting, and operational support. Working closely with Program Managers, Construction Directors, project teams, and cross-functional partners, you will help coordinate recurring project and program activities, maintain accurate reporting and documentation, and support standardized processes that strengthen project oversight and operational efficiency across a large and evolving construction portfolio.

In this role, you will support a variety of construction-related business and operational functions, including capital project reporting, financial review coordination, resource workload planning and tracking, dashboard maintenance, and program governance activities. Responsibilities include coordinating capital financial review meetings and preparing supporting materials, consolidating project budget and schedule information, maintaining Resource Load Plans (RLPs) and planned-versus-actual hours reporting, tracking project milestones and outstanding action items, and supporting the development and maintenance of project and portfolio dashboards. You will also coordinate stakeholder communications, maintain program documentation, and help ensure critical reporting activities and deliverables remain on schedule.

The Program Coordinator will play an important role in maintaining the accuracy, consistency, and accessibility of project and operational information. Drawing from systems such as PMWeb and other enterprise platforms, you will collect and validate project data, compile performance metrics, identify reporting discrepancies, and prepare materials for Program Managers and leadership review. You will also support process improvement initiatives by maintaining standardized templates, coordinating implementation activities, and helping improve reporting workflows and information management across the construction portfolio.

Success in this role requires strong organizational skills, attention to detail, analytical aptitude, effective communication, and the ability to independently coordinate multiple activities in a fast-paced environment. The ideal candidate is proactive, collaborative, comfortable working with project data and reporting tools, and interested in supporting capital construction initiatives through structured coordination, reliable information management, and continuous process improvement.

Facilities Services enhances health through leadership, collaboration, and innovation. Our team provides essential non-clinical support 24/7, ensuring safe and efficient operations while planning for future growth. We represent the intersection of planning, construction, general services, and facilities operations. Learn more about Facilities Services at Stanford Health Care.

The Business Operations & Strategic Initiatives (BOSI) team supports the operational and strategic functions of Facilities Services, including budgeting, staffing, business process improvement, reporting, and organizational planning. Acting as a bridge between Facilities Services and strategic partners such as Human Resources, Finance, Supply Chain, Technology & Digital Solutions, and Legal, the team drives initiatives that enhance operational effectiveness and enable informed decision-making across the division.

A Brief Overview

The Program Coordinator is responsible for a full range of planning, implementation and support of new and restructured programs that support Stanford Health Care (SHC) business development and customer service. The role is also in charge of planning and managing logistics for client relationship, marketing, and internal operations and others. The incumbent interfaces internally with Stanford Health Care (SHC), Lucile Packard Children's Hospital (LPCH), and School of Medicine (SOM) senior management, Corporate Partners and Executive Health Program Departments, Stanford Alumni networks and Stanford University Departments in all disciplines. External contacts include multinational corporations, medical centers, foundations and individual patients and families who have a relationship with Stanford Health Care.

The Program Coordinator carries out assigned duties independently and communicates constantly with Management. This role works collaboratively with a broad range of stakeholders in clinical, administrative, ancillary and service departments, and manages communication among all departments and School of Medicine.

Locations

Stanford Health Care

What you will do

Leads/supports projects to improve internal operations and overa