Program/Project Coordinator - Surgical Services (Full-Time, 8-Hour Day Shifts/Hybrid)

Stanford Health Care; Palo Alto (CA); Sur place; USD 65 000 - 90 000; Plein temps

Résumé du poste

Stanford Health Care in Palo Alto is seeking an experienced administrative professional to support complex programs and projects. You will coordinate activities, manage budgets, prepare reports, and liaise with clinical and managerial staff to ensure programs run smoothly.

Ideal candidates bring four years of admin support experience, strong MS Office skills, and clear written and verbal communication. This role offers a stable, on-site environment within a leading health system.

Qualifications

• Four years of increasingly responsible administrative support experience.
• Experience supporting projects, budget preparation, monitoring and reconciliation and report preparation.
• Proficiency in Microsoft Office Suite and English grammar.

Responsabilités

• Coordinate and participate in implementation of seminars, conferences, and related programs.
• Provide administrative support to management to meet program objectives.
• Plan, coordinate, and administer activities of assigned programs and supervise related procedures.
• Prepare budgets, monitor expenditures, and reconcile accounts.
• Maintain liaison with SHC departments and external agencies.
• Produce reports and analyze progress and trends.

Connaissances

Project management

Budget management

Analytical reporting

Communication (C-I-CARE)

Formation

High school diploma or GED

Outils

Microsoft Office Suite

Description du poste

Day - 08 Hour (United States of America)

This is a Stanford Health Care job.

A Brief Overview

Plans, coordinates, and participates in the performance of varied and responsible work in the administration, project administration and operation of specialized programs or projects. Provides varied and complex project administrative support and technical assistance to managerial staff (with a focus on assigned projects, programs and operations). These activities include budget preparation, reconciliation and monitoring; report preparation and conducting preliminary analyses and liaison with other project coordinators for coordinating and facilitating the smooth operation of projects.

Locations

Stanford Health Care

What you will do

• Plans, coordinates, and participates in the implementation of activities including, but not limited to: seminars, conferences, workshops, fairs and other related programs. Develops and coordinates new ideas and concepts for program themes. Coordinate all program logistics, materials and resources.
• Provides administrative assistance to management staff within assigned areas to support the accomplishment of program objectives.
• May provide work-lead direction and/or train others.
• Plans, coordinates, and administers activities of assigned programs to include developing, implementing, and supervising related procedures, processes, services and systems. Train employees in proper methods and procedures and ensure correctness of work.
• Advises manager as to the status of current activities and additional or expanded program requirements. Makes recommendations for solutions to problems identified.
• Monitors and evaluates program effectiveness, investigate trends, and recommend and implement modifications to supervisor/manager to improve program effectiveness.
• Coordinates and/or participates in a variety of public or agency facing activities including the preparation and planned release of documents, reports and related materials and responds to inquiries. Manages access to hospital regulatory and compliance software, manages the implementation of the hospital's policy management tools and committees.
• Maintains liaison with other programs, offices, and departments across SHC to coordinate program business and to accomplish program objectives. Interfaces with external organizations, such as Joint Commission and California Department of Public Health (CDPH), as appropriate to ensure cooperative efforts are enhanced and available resources are utilized.
• Assists in the preparation of budgets. Monitors, verifies, and reconciles expenditure of budgeted funds as appropriate.
• Prepares reports and conducts preliminary analyses setting forth progress and adverse trends. Provides input into appropriate program recommendations or conclusions.
• Maintains files and records pertaining to various clinical locations and the hospital such as licenses to conduct business, city, county and state permits, and may prepare reports to requesting agencies.
• Performs other related and incidental duties as assigned or needed.

Education Qualifications

A high school diploma OR GED equivalent.

Experience Qualifications

Four (4) years of increasingly responsible administrative support experience (with a focus on supporting projects, budget preparation, monitoring and reconciliation and report preparation).

Required Knowledge, Skills and Abilities

• Knowledge of general practices, program, and/or administrative specialty.
• Knowledge of and proficiency in the use of Microsoft Office Suite applications and standard office equipment.
• Knowledge of English grammar, spelling, and punctuation.
• Familiarity and understanding of project management principles and practices.
• Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved.
• Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty.
• Ability to organize and plan work and projects including handling multiple priorities.
• Ability to make independent decisions and exercise sound judgment.
• Ability to compile, write, and present reports related to program or administrative specialty.
• Ability to communicate effectively, using C-I-CARE, both orally and in writing.
• Ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit.

Licenses and Certifications

None

These principles apply to ALL employees:

SHC Commitment to Providing an Exceptional Patient & Family Experience

Stanford Health Care sets a high standard for delivering value and an exceptional experience for our patients and families. Candid