Program/Project Coordinator - Surgical Services (Full-Time, 8-Hour Day Shifts/Hybrid)

LE0010 Stanford Health Care; Palo Alto (CA); On-site; USD 62,000 - 81,000; Full time

Job summary

Stanford Health Care is seeking an experienced Program Administrative Specialist to support administration, project coordination, and budget activities across multiple programs. You will prepare budgets, reconcile expenditures, generate reports, and assist managers with analyses and liaison tasks.

The role emphasizes organization, communication, and the ability to handle multiple projects, with potential for guiding others and improving processes.

Qualifications

• High school diploma or GED required.
• At least 4 years of administrative support experience focused on budgets, monitoring, and reporting.
• Proficiency in Microsoft Office Suite and English grammar.
• Strong organizational and communication skills.

Responsibilities

• Plans, coordinates, and participates in the administration and operation of programs.
• Prepares budgets, reconciles expenditures, and generates reports.
• Provides administrative support to managers and liaises with other coordinators.
• May provide work-lead direction and train others.

Job description

If you're ready to be part of our legacy of hope and innovation, we encourage you to take the first step and explore our current job openings. Your best is waiting to be discovered. Day - 08 Hour (United States of America) This is a Stanford Health Care job.

A Brief Overview Plans, coordinates, and participates in the performance of varied and responsible work in the administration, project administration and operation of specialized programs or projects. Provides varied and complex project administrative support and technical assistance to managerial staff (with a focus on assigned projects, programs and operations). These activities include budget preparation, reconciliation and monitoring; report preparation and conducting preliminary analyses and liaison with other project coordinators for coordinating and facilitating the smooth operation of projects.

Locations Stanford Health Care

What you will do

• Plans, coordinates, and participates in the implementation of activities including, but not limited to: seminars, conferences, workshops, fairs and other related programs.
• Develops and coordinates new ideas and concepts for program themes.
• Coordinate all program logistics, materials and resources.
• Provides administrative assistance to management staff within assigned areas to support the accomplishment of program objectives.
• May provide work-lead direction and/or train others.
• Plans, coordinates, and administers activities of assigned programs to include developing, implementing, and supervising related procedures, processes, services and systems.
• Train employees in proper methods and procedures and ensure correctness of work.
• Advises manager as to the status of current activities and additional or expanded program requirements.
• Makes recommendations for solutions to problems identified.
• Monitors and evaluates program effectiveness, investigate trends, and recommend and implement modifications to supervisor/manager to improve program effectiveness.
• Coordinates and/or participates in a variety of public or agency facing activities including the preparation and planned release of documents, reports and related materials and responds to inquiries.
• Manages access to hospital regulatory and compliance software, manages the implementation of the hospital’s policy management tools and committees.
• Maintains liaison with other programs, offices, and departments across SHC to coordinate program business and to accomplish program objectives.
• Interfaces with external organizations, such as Joint Commission and California Department of Public Health (CDPH), as appropriate to ensure cooperative efforts are enhanced and available resources are utilized.
• Assists in the preparation of budgets.
• Monitors, verifies, and reconciles expenditure of budgeted funds as appropriate.
• Prepares reports and conducts preliminary analyses setting forth progress and adverse trends.
• Provides input into appropriate program recommendations or conclusions.
• Maintains files and records pertaining to various clinical locations and the hospital such as licenses to conduct business, city, county and state permits, and may prepare reports to requesting agencies.
• Performs other related and incidental duties as assigned or needed.

Education Qualifications

• A high school diploma OR GED equivalent.

Experience Qualifications

• Four (4) years of increasingly responsible administrative support experience (with a focus on supporting projects, budget preparation, monitoring and reconciliation and report preparation).

Required Knowledge, Skills and Abilities

• Knowledge of general practices, program, and/or administrative specialty.
• Knowledge of and proficiency in the use of Microsoft Office Suite applications and standard office equipment.
• Knowledge of English grammar, spelling, and punctuation.
• Familiarity and understanding of project management principles and practices.
• Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved.
• Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty.
• Ability to organize and plan work and projects including handling multiple priorities.
• Ability to make independent decisions and exercise sound judgment.
• Ability to compile, write, and present reports related to program or administrative specialty.
• Ability to communicate effectively, using C-I-CARE, both orally and in writing.
• Ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit.

Licenses and Certifications

None

SHC Commitment to Providing an Exceptional Patient & Family Experience

Stanford Health Care sets a high standard for delivering value and an exceptional experience for our patients and families. Candidates for employment and existing employees must adopt and execute C-I-CARE standards for all of patients, families and towards each other. C-I-CARE is the foundation of Stanford’s patient-experience and represents a framework for patient-centered interactions. Simply put, we do what it takes to enable and empower patients and families to focus on health, healing and recovery. You will do this by executing against our three experience pillars, from the patient and family’s perspective: Know Me: Anticipate my needs and status to deliver effective care Show Me the Way: Guide and prompt my actions to arrive at better outcomes and better health Coordinate for Me: Own the complexity of my care through coordination

Equal Opportunity Employer

Stanford Health Care (SHC) strongly values diversity and is committed to equal opportunity and non-discrimination in all of its policies and practices, including the area of employment. Accordingly, SHC does not discriminate against any person on the basis of race, color, sex, sexual orientation or gender identity and/or expression, religion, age, national or ethnic origin, political beliefs, marital status, medical condition, genetic information, veteran status, or disability, or the perception of any of the above. People of all genders, members of all racial and ethnic groups, people with disabilities, and veterans are encouraged to apply. Qualified applicants with criminal convictions will be considered after an individualized assessment of the conviction and the job requirements.

Base Pay Scale

Generally starting at $45.08 - $58.61 per hour

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training. This pay scale is not a promise of a particular wage. At Stanford Health Care, we seek to provide patients with the very best in diagnosis and treatment, with outstanding quality, compassion and coordination. With an unmatched track record of scientific discovery, technological innovation and translational medicine, Stanford Medicine physicians are pioneering leading edge therapies today that will change the way health care is delivered tomorrow. As part of our spirit of discovery, we also leverage our deep relationships with luminary Silicon Valley companies to develop new ways to deliver preeminent patient care. Learn about our awards and significant events.