Program Coordinator

Kids for the Future; Gainesville (VA); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Health, dental, and vision coverage

Retirement savings options

Paid time off

Job summary

NexTech Solutions seeks a Program Coordinator-Operations Support to assist a DoS contract, focusing on travel logistics for personnel and helping develop program deliverables in a fast-paced government-ready environment. Onsite in Gainesville, VA with occasional Sterling visits.

Ideal candidates have a Bachelor's degree, at least 2 years in program coordination, strong organizational skills, proficiency with MS Office, SharePoint, and Adobe, and an active US Secret clearance.

Qualifications

• 2+ years of program coordination experience, preferably in government contracting.
• Bachelor’s degree in business administration, Program Management, or related field (or equivalent work experience).
• Strong organizational, multitasking, and communication skills.

Responsibilities

• Travel coordination: manage travel logistics, bookings, lodging, transportation, and visas for program personnel.
• Ensure compliance with travel policies and regulations; assist with expense reporting.
• Assist in creating and maintaining program deliverables (reports, presentations, proposals).
• Coordinate meetings and program events; maintain travel records and status reports.

Skills

Multitasking

Organizational skills

Excellent communication

Travel coordination

Problem solving

Education

Bachelor’s degree in business administration or related field

Tools

Microsoft Office Suite

SharePoint

Adobe applications

Job description

• Location Prince William County,Gainesville, VA, 20155,United States
• Employee Type FT Non-Exempt
• Travel 10%

The Opportunity

NTS is seeking a Program Coordinator-Operations Support to support a U.S. Department of State (DoS) contract. This individual will play a key role in assisting with travel coordination for personnel and supporting the development of program deliverables. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to work in a fast-paced environment.

Key Responsibilities (Principal Duties and Accountabilities *Essential Functions)

Travel Coordination:

• Manage and coordinate travel logistics and authorizations for program personnel, including flight bookings, lodging, transportation, and visa requirements.
• Work closely with the program team to ensure timely and cost-effective travel arrangements.
• Ensure compliance with all travel policies and regulations.
• Collect travel documentation from travelers and ensure compliance for expense reporting.
• Assist in the creation and maintenance of program deliverables, including reports, presentations, and proposals.
• Collaborate with program managers to ensure deliverables meet contract requirements and deadlines.
• Support tracking of program milestones and deliverables to ensure alignment with project timelines.

General Administrative Support:

• Coordinate meetings, briefings, and other program-related events.
• Maintain program documentation, including travel records, meeting minutes, and status reports.
• Assist with resource management, including tracking equipment, supplies, and personnel requirements and expense reports.

Requirements

• Fluency in English (written and spoken)
• Active Secret Security Clearance with the US Government

Education

• Bachelor’s degree in business administration, Program Management, or related field (or equivalent work experience.)

Required Skills, Experience & Abilities

• Minimum of 2 years of experience in program coordination, preferably in government contracting (DoS or similar contracts a plus).
• Demonstrated strong organizational and multitasking skills, with the ability to effectively prioritize competing tasks.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook), SharePoint, and Adobe applications.
• Prior experience coordinating travel and working with government travel regulations.
• Excellent written and verbal communication skills.
• Proven ability to work independently as well as collaboratively in a team environment.
• Strong attention to detail with a demonstrated record of accuracy in completing tasks

Preferred Qualifications

• Experience with DoS contract or other government contracts

Physical Demands & Work Environment

The physical demands and work environment described are representative of those that an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Ability to work at a computer for extended amounts of time
• Professional office environment with standard office equipment (computers, phones, printers).
• Some travel may be required for program support (less than 10%)

Summary

• Work Schedule will be Monday to Friday, 8 hours per day having to cover core contract hours of 0900 to 1500
• This is an onsite position in our Gainesville, VA office. At times the employee may visit and/or work out of an office in Sterling, VA.

Compensation:

This is a Salary Non-Exempt role. The base salary range for this position is $65,000-$85,000

Actual compensation will be determined based on factors including relevant experience, qualifications, skills, location, and internal equity.

Benefits:

NexTech Solutions offers a comprehensive benefits package designed to support employees and their families, including competitive health, dental, and vision coverage, retirement savings options, paid time off, and additional employee benefits.

All qualified applicants will receive consideration for employment without regard to sex, race, ethnicity, age, national origin, citizenship, religion, physical or mental disability, medical condition, genetic information, pregnancy, family structure, marital status, ancestry, domestic partner status, sexual orientation, gender identity or expression, veteran or military status, or any other basis prohibited by law. NTS will also consider qualified applicants with criminal histories consistent with relevant laws for employment.