Program Coordinator, Sports

Noah's Arc Foundation; Chicago (IL); Hybrid; USD 40,000 - 57,000; Part time

Benefits offered by this job

Paid time off (PTO)

Designated holidays

Agency closure in December

Professional development & training

Job summary

Noah’s Arc Foundation is seeking a Part-time Program Coordinator, Sports (PCS) for hybrid work in Chicago, IL. The role focuses on day-to-day planning, coordination, and delivery of integrated sports and arts programs for youth, with emphasis on engagement, attendance, and staff training.

Responsibilities include on-site operations, scheduling, participant support, and collaboration with coaches, volunteers, and partners.

Qualifications

• Familiarity with trauma-informed and youth development practices in community settings.
• Strong written and verbal communication to engage youth, families, and partners.
• Excellent organization, time management, and ability to manage multiple projects.
• Proficiency with basic office and productivity tools (email, spreadsheets, scheduling).
• Willingness to commute to South and West sides of Chicago for programming.

Responsibilities

• Support scheduling, weekly planning, and operational readiness across all program sites.
• Coordinate supplies, materials, and workshop technology for programs.
• Handle participant and family registrations, forms, and documentation.
• Maintain clear session agendas and roles among coaches and partners.
• Build strong relationships with participant families through ongoing engagement.
• Serve as frontline support to ensure youth feel safe and connected.
• Identify participant needs and escalate to supervisor for action.
• Collect attendance and assessment data for reporting and grants.
• Manage program materials and inventory for readiness.
• Relay participant, family, and partner feedback to leadership, including incidents.
• Support outreach to recruit new participants and increase community visibility.
• Identify external resources to support participants and families.

Skills

Trauma-informed practice

Youth development

Communication skills

Organization & time management

Team collaboration

Tools

Office tools

Job description

Company Description

Noah’s Arc Foundation™ is a 501(c)(3) nonprofit dedicated to empowering youth and women through sports and the arts. The organization designs programs that use creative expression and athletic discipline to build confidence, resilience, and skills that support long‑term growth. Participants are encouraged to explore and develop their unique talents in safe, supportive environments. Guided by the belief that every child has an “inner fire,” Noah’s Arc Foundation™ aims to nurture that potential so individuals can pursue their passions and reach meaningful personal and academic goals.

Role Description

The Program Coordinator, Sports (PCS) is a part‑time, hybrid role based in Chicago, Illinois. This position is responsible for the day‑to‑day planning, coordination, and implementation of the integrated sports, arts, athletic youth development, and violence‑prevention programs at Noah’s Arc Foundation™ (NAF), ensuring activities align with and meet NAF’s mission and goals. The PCS plays a key role in ensuring the smooth operations and delivery of programming for participants, families, coaches, workshop leaders, and partners. Day‑to‑day responsibilities include on‑site and behind‑the‑scenes logistics, organizing program schedules, overseeing registration and attendance, and providing direct support to NAF programming including, but not limited to, program sessions and workshops, family engagement, sports clinics, leadership summits, and staff/partner training. This position requires impeccable organization, communication, and customer service skills to maintain continuity and high‑quality program operations and delivery. The coordinator collaborates with staff, volunteers, community partners, and families to maintain safe, inclusive, and engaging environments. Additional duties include tracking program outcomes, maintaining documentation, supporting grant and reporting needs, and helping with outreach efforts to grow participation and community engagement. Evening and weekend hours during peak program periods are required.

Key Responsibilities

Program Implementation & Coordination

• Support scheduling, weekly planning, and operational readiness across all program sites, including ensuring high quality and timely onsite implementation of all program activities.
• Coordinate supply and technology needs for the operations of the Girls League and other youth athletics and arts programs. Coordination includes practice supplies and materials, workshop technology and tools, food/water, and other supplies as deemed necessary.
• Support regular communication with program participants, their families, and program partners including timely registration for programs, form and documentation completion, scheduling, reminders, upcoming events, and more.
• Support communication and coordination among NAF coaches and partners to ensure clear session agendas, team roles, and integrated and well‑executed program delivery.
• Build strong relationships with participant families by fostering open communication, dialogue, and ongoing engagement.

Youth Engagement & Support

• Serve as frontline support during program activities, ensuring youth feel safe, welcomed, and connected to caring adults.
• Identify participant needs and work with the supervisor and all team members to ensure needs and opportunities are addressed.

Operational & Administrative Support

• Support collection of participant, staff, and partner attendance, assessment data, and required documentation in accordance with organizational and grant requirements.
• Manage program materials, equipment, and inventory to ensure readiness for all activities.
• Serve as the on‑site NAF representative receiving and relaying participant, family, and partner feedback to the NAF leadership, including emergency, incident, or other reporting as needed.
• Support recruitment, outreach, and communication efforts to engage new participants and maintain community visibility.
• Identify additional external community resources and supports for participants and their families.
• Participate in staff meetings, training, and professional development opportunities.

Qualifications

• Familiarity with trauma‑informed and youth development practices, restorative justice, and or de‑escalation models in community‑centered environments.
• Strong Communication skills, including clear verbal and written communication and the ability to engage youth, families, and community partners.
• Strong organizational and time‑management skills, with attention to detail and the ability to work independently, manage multiple projects and deadlines, and maintain professionalism in a dynamic environment.
• Proficiency with basic office, communication, data management, and productivity tools (e.g., email, spreadsheets, scheduling software, and QR code systems).
• Ability to commute to South and West sides of Chicago for programming
• Rate: $35.00 hourly
• Professional Development & Training
• Paid time off (PTO), select designated holidays, and agency closure over December winter break