Program Coordination Specialist

Mt. Hood Community College; Gresham (OR); On-site; USD 63,000 - 88,000; Full time

Benefits offered by this job

Vacation and sick leave

Tuition waiver

Professional development funds

Employee Assistance Program (EAP)

Job summary

Mt. Hood Community College is seeking an experienced program coordinator to perform a broad range of administrative duties for assigned instructional disciplines. The role serves as liaison with faculty, staff, students and stakeholders, enabling effective scheduling and program delivery.

The position involves budgeting, procurement, onboarding and data reporting, with a focus on policy compliance and service excellence. On-site work is required and benefits are extensive.

Qualifications

• High School Diploma/GED or equivalent.
• Five (5) years of experience providing administrative coordination and direct administrative support to a complex program(s), management, and staff.
• Basic skill in Microsoft Word, Excel, and PowerPoint.
• Experience working with diverse backgrounds of the college’s community, students and employees; demonstrated commitment to promoting access and diversity.

Responsibilities

• Supports assigned discipline(s), management, faculty and staff in the ongoing initiation, development, facilitation, monitoring and adjusting of class scheduling, researches and resolves faculty employment issues, facility concerns, student registration issues, scheduling conflicts and service problems.
• Monitors workloads, class size and enrollment to ensure compliance with district policies and collective bargaining agreement provisions; prepares options to avoid overload issues.
• Evaluates and monitors course offerings to ensure staffing needs are fulfilled; informs Dean to staff open positions.
• Coordinates and prepares candidate materials and interview schedules for hiring committees; collaborates with HR to finalize employment documentation.
• Facilitates new-employee orientations and onboarding activities related to policies, access, and resources.
• Assists in budget preparation and control; maintains budget records, purchases, and reports expenditures.
• Prepares and coordinates purchase orders; tracks costs against budgets; processes procurement documents.
• Provides general guidance to students and the public regarding programs, courses, scheduling and services.
• Provides administrative support to the Dean and staff in project data analysis, reports, calendar, and attendance.

Skills

Administrative coordination

Budgeting basics

Customer service

Education

Associates degree in administrative/office management

High School Diploma/GED or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Mt. Hood Community College is seeking an experienced program coordinator to perform a broad range of administrative duties for assigned instructional disciplines. The role serves as liaison with faculty, staff, students and stakeholders, enabling effective scheduling and program delivery.

The position involves budgeting, procurement, onboarding and data reporting, with a focus on policy compliance and service excellence. On-site work is required and benefits are extensive.