Program Control & Billing Specialist

Ethic Tech, LLC; Huntsville (AL); On-site; USD 65,000 - 90,000; Full time

Job summary

Ethic Tech, LLC is seeking a Project Control Specialist to provide administrative and program control support for government contracts, programs, and projects. You will assist with project setup, billing, timekeeping, subcontractor documentation, contract modifications, and reporting, aligning with established processes and procedures.

You will work with Program Management, Accounting, Contracts, and other teams to ensure accurate, complete, and timely information across Unanet and other

Qualifications

• Bachelor's degree in Business Administration, Finance, Accounting, Contract Management, or a related field.
• Experience in administrative support, accounting, project support, billing, program controls, or related areas.
• Proficiency with Microsoft Excel.
• Strong attention to detail and accuracy.
• Strong organizational and time-management skills.
• Ability to follow established processes and procedures.
• Ability to manage multiple tasks and meet deadlines.
• Effective written and verbal communication skills.
• Ability to work collaboratively with employees across multiple functional areas.
• Ability to maintain confidential and sensitive information.

Responsibilities

• Assist in the set up of programs, projects, and associated tasks in Unanet based on contract awards and information provided by appropriate personnel.
• Enter and maintain project and billing setup information in Unanet.
• Assist with project setup and processing in AIM and other applicable systems.
• Update project information based on approved changes and modifications.
• Maintain supporting project documentation and records.
• Prepare and process routine monthly Firm-Fixed-Price (FFP) billing for assigned projects.
• Prepare and maintain billing worksheets used to support subcontractor management.
• Review expense reports for applicable project requirements and route questions or discrepancies to the appropriate personnel.
• Maintain supporting documentation for billing and expense activities.
• Assist Accounting and Program Management with routine billing-related questions and documentation.
• Process approved contract modifications and update applicable project information.
• Assist with routine subcontract administration and tracking activities.
• Maintain subcontractor billing worksheets and related documentation.
• Track required subcontract information and follow up on outstanding items as directed.
• Provide administrative support for subcontractor billing and purchase order activities.
• Support customer time management and timesheet activities.
• Monitor routine timesheet requirements and assist with follow-up activities as needed.
• Process project-related new hire changes and other approved personnel updates.
• Enter or update applicable employee and project information in designated systems.
• Coordinate with Program Management, Accounting, and Human Resources as needed to ensure required changes are processed.
• Enter and maintain required information in customer portals and systems.
• Assist with customer monthly reporting requirements.
• Support enterprise quotes and list activities.
• Prepare recurring reports using established templates and procedures.
• Collect and organize information needed for routine program reporting.
• Maintain documentation related to customer portal submissions and recurring reporting requirements.
• Participate in Business Development/Pipeline meetings as requested.
• Provide routine program and project information to support Business Development and pipeline activities.
• Assist Program Management and other departments with administrative and program control activities as assigned.
• Maintain organized electronic records and supporting documentation for assigned programs.

Skills

Attention to detail

Time management

Communication

Team collaboration

Confidential information handling

Process adherence

Education

Bachelor's degree in Business Administration, Finance, Accounting, Contract Management, or related field

Tools

Unanet

Microsoft Excel

Job description

Ethic Tech, LLC is seeking a Project Control Specialist to provide administrative and program control support for government contracts, programs, and projects. You will assist with project setup, billing, timekeeping, subcontractor documentation, contract modifications, and reporting, aligning with established processes and procedures.

You will work with Program Management, Accounting, Contracts, and other teams to ensure accurate, complete, and timely information across Unanet and other