Program Billing Coordinator

LIFE Senior Services Inc; Tulsa (OK); On-site; USD 42,000 - 65,000; Full time

Job summary

LIFE Senior Services seeks a dependable Full-Time Program Billing Coordinator to support billing and accounting for ADvantage Case Management and Adult Day Health programs in Tulsa, OK. You will handle daily deposits, weekly billing, issue resolution, and maintain meticulous records to ensure timely financial processing.

The role requires strong numerical skills, keen attention to detail, and effective communication across departments.

Qualifications

• At least 3 years accounting, billing or office management experience.
• Proficient in MS Office; Excel experience required.
• Previous experience handling cash.
• Reliable with strong attention to detail and accuracy.
• Excellent time management; ability to work independently.
• Excellent written and verbal communication skills.
• Knowledge of office management systems and procedures.
• High school diploma or equivalent.

Responsibilities

• Process and balance daily bank deposits.
• Download and securely distribute deposit documentation.
• Process weekly ADvantage Case Management billing.
• Research and resolve billing discrepancies, rejected claims, and other issues.
• Maintain accurate billing records and supporting documentation.
• Assist with audits of ADvantage Case Management billing.
• Reconcile bank and general ledger accounts as assigned.
• Assist with accounts payable duties.
• Assist with Adult Day Health billing and reconciliations.
• Communicate with internal departments and external contacts to resolve billing matters.
• Protect confidential financial, participant, employee, and organizational information.

Job description

Description

Full-Time Program Billing Coordinator

LIFE Senior Services is looking for a dependable and detail-oriented Program Billing Coordinator to join our Finance team. In this role, you will support billing and accounting functions for several LIFE programs, including ADvantage Case Management and Adult Day Health.

The ideal candidate enjoys working with numbers, keeps accurate records, meets deadlines, and is comfortable investigating billing or claim issues. If you are organized, reliable, and interested in using your skills to support programs that serve older adults and their families, we would love to meet you.

• Process and balance daily bank deposits.
• Download and securely distribute deposit documentation.
• Process weekly ADvantage Case Management billing.
• Research and resolve billing discrepancies, rejected claims, and other claim-related issues.
• Maintain accurate billing records and supporting documentation.
• Assist with audits of ADvantage Case Management billing.
• Reconcile bank and general ledger accounts as assigned.
• Assist with accounts payable duties.
• Assist with Adult Day Health billing and reconciliations.
• Communicate with internal departments and external contacts to resolve billing matters.
• Protect confidential financial, participant, employee, and organizational information.
• Perform other duties as assigned.

LIFE Senior Services offers a competitive benefits package designed to support your health, financial well-being, and work-life balance. Eligible employees may have access to health and wellness benefits, paid time off, paid holidays, retirement benefits, and other valuable employee programs. Additional information regarding benefit eligibility and available plans will be shared during the hiring process.

Requirements

EDUCATION AND EXPERIENCE:

• At least 3 years accounting, billing or office management experience
• Proficient in MS Office, Excel experience required
• Previous experience handling cash
• Reliable with strong attention to detail
• Excellent time management skills, ability to work independently and prioritize
• Excellent written and verbal communication skills
• Knowledge of office management systems and procedures
• High school diploma or equivalent

PHYSICAL REQUIREMENTS:

Requires constant hand grasp and finger dexterity; frequent sitting, standing, walking and repetitive leg and arm movements, occasional bending, reaching forward and overhead, squatting and kneeling. Ability to communicate verbally with an excellent comprehension of the English language.

LICENSES AND CERTIFICATIONS: Requires a valid driver’s license and car insurance.

WORK ENVIRONMENT: The main work environment is an office setting of a non-profit organization providing a variety of services to seniors and their families. The activity level is high and the noise level is moderate. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position. The desk for this position is located in the Lobby. This allows the administrative assistant to be in a central location in order to assist various departments. Incoming deliveries will be brought to this desk.