Program Associate - Educational Psychology & Learning Systems - Anne Spencer Daves College of E...

Florida State University; Tallahassee (FL); On-site; USD 42,000 - 54,000; Full time

Job summary

Florida State University in Tallahassee is seeking a Program Associate in Educational Psychology & Learning Systems within the Anne Spencer Daves College of Education, Health, and Human Sciences. The role coordinates student files, admissions tasks, and course scheduling for the EPLS department. The successful candidate will support travel processing, budget records, and departmental operations, advise students on registration policies, and assist with tuition waivers and faculty administration.

Qualifications

• High school diploma or equivalent and four years of experience.
• Experience providing administrative support in a higher education environment preferred.
• Ability to establish and maintain effective working relationships.
• Strong written and verbal communication skills.
• Experience processing travel, reimbursements, purchasing, or other financial transactions.

Responsibilities

• Coordinate and maintain student files for the Sport Psychology program from applicant to graduation and beyond.
• Manage Fall admission cycle tasks, communications, GPA tracking, and fellowship intake.
• Track admissions statistics (GRE/GPA) and report activities to the Sport Psychology faculty.
• Create and maintain the Course Schedule Master for EPLS, processing Drop/Adds, exams, and registration matters.
• Assist with tuition waiver entry/tracking, FACET/AOR activities, and attendance/ leave representation; serve as P-card proxy.

Skills

Administrative support

Communication

Travel processing

Financial transactions

Education

High school diploma or equivalent

Job description

Job Title: Program Associate - Educational Psychology & Learning Systems - Anne Spencer Daves College of Education, Health, and Human Sciences
Location: Tallahassee, FL
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 63647

Department

Department of Educational Psychology & Learning Systems | Anne Spencer Daves College of Education, Health, and Human Sciences

Responsibilities

• Coordinates and maintains student files and all related components for the Sport Psychology program (Master's and doctoral levels) from initial contact as applicants, through their graduation from the program, and beyond. Admission tasks, which occur on an annual cycle for Fall admission, include but are not limited to: preparing and regularly updating standard communication letters for applicants to be uploaded to Slate, communicating with applicants by e-mail and phone; calculating GPAs for faculty review; alerting faculty about strong completed applicant files for fellowship consideration; sending related admissions paperwork to OASIS for processing and serves as liaison with that office. Maintaining and evaluating admission statistics for the Sport Psychology program, including GRE score tracking, GPA tracking, and related information; reporting on admissions activities to the Sport Psychology faculty. Converts admissions files into permanent student files and maintains updated and accurate inventories of these files. Communicates graduation lists to Sport Psychology coordinators. Recommends policies and procedures related to admissions activities in Sport Psychology. Assists with academic advising activities of the Sport Psychology program.
• Processes travel for the Educational Psychology and Learning Systems department. Travel tasks include but are not limited to: entering T-auths and Expense reports for approval in Concur; collecting back-up receipts and other required documentation for travel processing; maintaining accurate records of all travel T-auths and Expense reports. Communicates with travelers regarding necessary documentation. Requires knowledge of various budgets related to travel (E&G, Auxiliary, C&G, Foundation), several of which are outside the department. Processes non-travel reimbursements in Concur as required.
• Creates and maintains the Course Schedule Master (CSM) each semester for entire EPLS department, working with faculty program coordinators and Associate Chair to gather accurate and complete data for CSM building. Processes Drop/Add slips, DIS, preliminary exams, dissertation hours, defenses, and similar coursework for all students in the Counselor Education and Combined PhD in Counseling and School Psychology programs. Advises students on policies and procedures related to coursework, Drop/Add, defenses, deadlines, timelines, signatures, programs of study, and all other registration and academically related matters. Processes departmental textbook orders each semester in conjunction with CSM building.
• Assists Senior Administrative Specialist with tuition waiver entry and tracking, FACET and AOR activities, Promotion and Tenure activities and serves as secondary attendance and leave representative.
• Serves as P-card proxy for the department, reconciles weekly charges against receipts and submits monthly reconciliation report with back-up to the Purchasing Department.

Qualifications

High school diploma or equivalent and four years of experience. (Note: post high-school education and/or experience may substitute at a comparable rate.)

Preferred Qualifications

• Experience providing administrative support in a higher education or academic environment.
• Ability to establish and maintain effective working relationships.
• Ability to interpret academic program requirements and provide advice.
• Ability to communicate effectively verbally and in writing.
• Experience processing travel, reimbursements, purchasing, or other financial transactions.

Contact Info

Bryan Richards, Search Committee Chair/Department Manager

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!

Learn more about Florida State University and our campuses.

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Veterans' Preference

Certain service members and veterans, and the spouses and family members of such service members and veterans, Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and certain service members may be eligible to receive waivers for post secondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans' Preference applies to University Support Personnel System (USPS) positions only.

IMPORTANT: To claim Veterans' Preference, select "yes" to the question on the application questionnaire and upload a DD-214 (or equivalent), the Veterans' Preference Certification form, and other documentation if applicable with your online application before midnight of the position closing date.

Considerations

This is an USPS (University Support Personnel System) position.

Equal Employment Opportunity

FSU is an Equal Employment Opportunity Employer.