Program Associate, OGA

The George Washington University

Washington (District of Columbia)

Hybrid

USD 55,000 - 75,000

Full time

4 days ago

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Job summary

The George Washington University is seeking a Program Associate in the Office of Graduate and Postdoctoral Affairs (OGPA) to support graduate programs and fellowships. You will coordinate events, advise students on resources, and assist with policy development and communications.

This hybrid, on-site role in Washington, DC requires strong organizational skills, attention to detail, and the ability to work with faculty, staff, and students across GW schools and colleges.

Qualifications

Bachelor’s degree required; conferred by start date.
Equivalent education/experience accepted as substitution.

Responsibilities

Organize academic and social events, including venue bookings, catering, and travel for guest speakers.
Serve as point of contact for graduate students; guide on policies, deadlines and processes.
Prepare informational materials, brochures, handbooks, and guidelines.
Collaborate with faculty, deans, chairs, and staff to align with institutional goals.
Participate in committees and strategic planning to improve graduate student experience.
Assist the Assistant Director with projects, including coordinating OGPA programming.
Maintain and update the OGA website and manage social media accounts.
Coordinate content for monthly OGA newsletters and assist with policy-related correspondence.

Skills

Strong communication skills

Detail-oriented

Interpersonal skills

Project management

Education

Bachelor’s degree in an appropriate area

Tools

PeopleAdmin

Banner

G Suite

MS Office

Job description

Please see Special Instructions for more details.

Employer will not sponsor for employment Visa status

I. JOB OVERVIEW

Job Description Summary:

The Office of Graduate and Postdoctoral Affairs ( OGPA ) works to advance graduate and postdoctoral programs and enhance the graduate student and postdoctoral fellow experience at George Washington University. Its mission is to provide support to students, postdoctoral fellows, staff, and faculty engaging in graduate-level work and research by establishing and facilitating communication and cooperation among GW schools and colleges that support graduate education, and by providing guidance for graduate students and postdocs to ensure academic success, professional growth, and wellness. Through these efforts, OGPA is committed to fostering a greater sense of community and connection for graduate students and postdocs by creating engaging and valuable experiences. OGPA includes the Office of Postdoctoral Affairs ( OPA ), the Office of Graduate Affairs ( OGA ), and the Office of Graduate Student Assistantships and Fellowships ( OGSAF ).

Key job responsibilities of the Program Associate, OGA include the following:

Organize and coordinate academic and social events such as orientations, workshops, and conferences, including managing logistics such as venue bookings, catering, and travel arrangements for guest speakers.
Serve as a point of contact for graduate students, providing guidance on navigating university resources, policies, deadlines, and academic processes.
Prepare and distribute informational materials, including brochures, handbooks, and program guidelines.
Collaborate with faculty, graduate deans and department chairs, and administrative staff to ensure alignment with institutional goals and policies.
Participate in committees, working groups, and strategic planning initiatives to improve the graduate student experience.
Assist the Assistant Director with key projects by providing administrative support, including coordination of OGA programming, including but not limited to the Presidential Fellowship, GW graduate mentorship programming for faculty, graduate student research awards, and the development and implementation of new programs as they arise.
Maintain and update the OGA website and manage social media accounts.
Collaborate with other OGPA staff as needed to execute assigned projects.
Organize content for monthly OGA newsletters to graduate students.
Conduct research to inform new policy proposals.
Prepare drafts of new policies and update existing policies as needed.
Assist with policy-related correspondence across university departments and schools.
Conduct surveys of GW schools and other universities as needed.
Manage schedules for the Vice Provost, Graduate and Postdoctoral Affairs ( VPGPA ).
Take notes for Council of Graduate Dean and other VPGPA meetings.
Manage purchases and expense reports.
Coordinate the central Electronic Thesis and Dissertation Submission process including updating web resources, assigning submissions to school coordinators, and fielding student inquiries.
Perform other related duties as assigned. The omission of specific duties does not preclude the assignment of other duties that are logically related to the position.

Minimum Qualifications:

Qualified candidates will hold a Bachelor’s degree in an appropriate area of specialization. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.

Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications:

Preferred Qualifications:

The ideal candidate will possess the following qualifications:

Higher Ed Admin experience preferred
Technical proficiency with PeopleAdmin, Banner, and office productivity tools such as G Suite and MS Office
Experience managing professional social media accounts
Experience with Project Management tools
Detail-oriented and possesses significant problem-solving skills and interpersonal skills. Has the ability to manage work effectively at high peak periods and the ability to interact with all levels of administration, faculty, postdoctoral fellows, and graduate students. Has strong communication skills and the ability to work both independently and collaboratively with a team.

GW offers a comprehensive benefit package that includes medical, dental, vision, life & disability insurance, time off & leave, retirement savings, tuition, well-being and various voluntary benefits. For program details and eligibility, please visit https://hr.gwu.edu/benefits-programs.

II. JOB DETAILS

Campus Location:

Campus Location: Foggy Bottom, Washington, D.C.

College/School/Department:

College/School/Department: Academic Affairs

Family

Family Academic Affairs

Sub-Family

Sub-Family Program Administration

Level

Level Level 1

Full-Time/Part-Time:

Full-Time/Part-Time: Full-Time

Hours Per Week:

Hours Per Week: 40

Work Schedule:

Work Schedule: Monday-Friday, 8:00am-5:00pm

Will this job require the employee to work on site?

Will this job require the employee to work on site? Yes

Employee Onsite Status

Employee Onsite Status Hybrid

Telework:

Telework: Yes

Required Background Check:

Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search

Special Instructions to Applicants:

Special Instructions to Applicants: Employer will not sponsor for employment Visa status

Internal Applicants Only?

Internal Applicants Only? No

Background Screening Successful Completion of a Background Screening will be required as a condition of hire.

EEO Statement:

The university is an Equal Employment Opportunity employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.

Posting Specific Questions

* Are you currently employed with The George Washington University?
- No
- Yes
* For current GW employees, have you completed your Introductory Employment Period (IEP)? (As a reminder,employees in their IEP are not eligible to apply for other internal university staff and research positions until the IEP is complete.)
- Yes, IEP complete
- No, still in IEP
- N/a - not a current GW employee
* What is your salary range expectation?
(Open Ended Question)

Documents needed to Apply

Required Documents