Program Associate

Filecoin Foundation; Washington, Northern (District of Columbia, KY); Hybrid; USD 58,000 - 66,000; Full time

Benefits offered by this job

Health insurance

Parental leave

Family planning benefits

PTO (20 days in year one; 30 days)

Flexible remote work

Professional development stipend

Wellness benefit

Job summary

TechCongress in Washington, DC, seeks a Program Associate to support the fellowship program with operational, logistical, and administrative tasks. You will work with the Senior Outreach & Program Manager and Deputy Director to handle recruitment, selection, orientation, and ongoing fellowship support.

The role suits someone highly organized, detail-oriented, and collaborative, capable of building documentation and coordinating events, tracking KPIs, and helping programs run efficiently.

Qualifications

• Bachelor's degree or equivalent professional experience
• 1–3 years of professional experience
• Strong organizational and communication skills
• Experience with events and program operations

Responsibilities

• Support recruitment, selection, and coalition-building activities
• Coordinate interviews and manage logistics for events
• Track KPIs and data for program evaluation
• Assist in orientation and fellowship support
• Coordinate offboarding and documentation

Skills

Organizational skills

Communication skills

Detail-oriented

Data analysis

Event planning

Education

Bachelor's degree

Tools

ATS

Zoom

Spreadsheets

Job description

ABOUT TECHCONGRESS

TechCongress is a nonpartisan nonprofit that places technologists in Congress and state legislatures as fellows, building the technical expertise our democratic institutions need to govern AI, digital infrastructure, and emerging technology. Over eleven years, we have placed more than 146 fellows in top offices across both parties — including the offices of Speaker Pelosi, Senator Thune, and the Senate Intelligence Committee — with 31 hired into full-time congressional staff roles. We are now expanding that model to state legislatures across the country.

We have a small, high-trust team that operates with low ego, high accountability, and genuine commitment to public service. We believe that clear is kind, that everyone does everything, and that our fellows and staff deserve an organization that models the values it asks of them.

SUMMARY

The Program Associate will play a critical support role across all areas of the fellowship program, providing operational, logistical, and administrative assistance. Working closely with our Senior Outreach & Program Manager and Deputy Director, the Program Associate will ensure the smooth execution of tasks related to recruitment, selection, coalition building, fellow placement, orientation, internal and external events, and ongoing fellowship support. This position is ideal for someone highly organized, detail-oriented, and collaborative, with a passion for helping programs run effectively and efficiently and the ability to build documentation as they go.

KEY RESPONSIBILITIES

Recruitment Support

Assist in preparing and publishing applications, managing communication with prospective applicants, and posting on job boards. Support recruitment outreach efforts by maintaining tracking systems, managing logistics for and attending recruitment events, and coordinating with partners. Provide data entry and organizational support for tracking application numbers and demographics.

Selections Support

Provide administrative support during the selection process by assisting with managing the Screendoor platform, coordinating interview schedules, and helping with reference checks. Support the recruitment and management of application readers.

Coalition Building, Outreach, and Partnerships Support

Collaborate on event strategy and lead on event planning. Organize logistics for conferences, recruitment events, and fellowship programming in collaboration with peer groups and external partners. Provide behind-the-scenes support for the TechCongress team's outreach and coalition-building efforts and ensure events are planned and well executed from beginning to end. This will include hours outside the 9 to 5 schedule, offset by flextime.

Placement Support

Help manage fellow placement logistics, including maintaining the office/committee outreach list, planning the Launch Event, and ensuring fellows are paired with alumni advisors. Support ongoing tracking of fellows’ placements and updates to program records.

Orientation Support

Assist in coordinating all aspects of orientation, from scheduling workshops and managing guest speakers to managing logistics such as room bookings, snacks, and AV setup. Help build and maintain the orientation calendar and ensure all materials are prepared in advance.

Fellowship Support

Support the fellowship program by helping manage post-fellowship planning, including coordinating with the career coach and tracking fellows’ accomplishments throughout the year. Act as a point of contact for day-to-day fellow inquiries, providing administrative assistance as needed.

Monitoring and Evaluation Support

Gather data for program evaluation for After-Action Reviews (AAR), analyze, make recommendations for, and implement program iterations. Provide support in tracking KPIs and organizational goals and help develop and implement data strategy throughout the fellowship journey.

Offboarding Support

Support the fellow offboarding process by coordinating exit interviews and ensuring all exit-related tasks are completed efficiently. Capture, organize, and implement insights gained from fellows as they transition out of the program.

LOCATION: Washington, D.C., hybrid

SALARY: $58,000 - $66,000 full-time annual salary

QUALIFICATIONS

• Bachelor's degree or equivalent professional experience and 1 - 3 years of professional experience
• Excellent organizational and communication skills
• Detail-oriented, able to handle multiple tasks simultaneously, and some experience building documentation
• Proficiency in tools such as ATS, Zoom, and spreadsheets
• Comfortable providing support to senior team members and contributing to program operations
• Some data analysis experience
• Experience planning and executing events

BENEFITS

• A platinum-level health care plan, plus vision and dental insurance
• Paid parental leave
• Family planning benefits
• Generous PTO (20 days in year one; 30 days thereafter)
• The office is closed for all federal holidays, including Juneteenth and Veterans Day, and the week off between Christmas and New Year's, and also has early closure on Fridays in the summer
• A 401(k) retirement plan with an automatic 9% contribution by TechCongress, no individual match required
• Very flexible remote work policies (currently two days/week in the office) including opportunities to work outside of Washington
• $1,500 annually for professional development stipend; $500 wellness benefit.
• A convenient location in DC by the White House
• A sabbatical policy after 6 years with TechCongress

This role offers an opportunity to support the smooth operation of a dynamic fellowship program, providing behind-the-scenes assistance and ensuring the success of key processes across recruitment, selection, orientation, and fellow support.