Program Associate

ccchicagocareers; Leoni Township (MI); On-site; USD 32,000 - 52,000; Full time

Job summary

Catholic Charities of the Archdiocese of Chicago is seeking an entry-level administrative assistant to greet clients, manage inquiries, and support program operations in Cook County.

Requirements include a High School Diploma or GED, with a preference for an AA in a related field; 1-3 years of experience in a similar setting. Duties include data entry, filing, scheduling, and collaboration with staff while maintaining confidentiality and service commitment.

Qualifications

• Minimum high school diploma or GED.
• Associate’s degree preferred (AA) in a related field.
• 1-3 years of relevant experience in a similar setting preferred.

Responsibilities

• Greet clients and visitors and direct them to services.
• Perform clerical tasks: filing, data entry, and maintaining organized records.
• Coordinate and schedule appointments while maintaining confidentiality.
• Distribute informational materials to clients and staff.
• Collaborate with internal stakeholders.
• Engage in ongoing learning and contribute to team success.

Skills

Customer service

Data entry

Organizational skills

Communication

Teamwork

Education

High School Diploma or GED

Associate’s Degree (AA) in a related field

Job description

Catholic Charities of the Archdiocese of Chicago partners with mission-driven people and organizations across Cook and Lake counties to witness a message of mercy and hope to a world in need by improving lives and nourishing spirits; strengthening and empowering people, families, and communities; and committing to being present to our times through the eyes of faith.

Job Responsibilities

• Greet clients and visitors with kindness, directing them to the appropriate services or personnel, and answering phone calls in a professional manner.
• Assist in managing the flow of information by performing clerical tasks such as filing, data entry, and maintaining organized records to support program operations.
• Coordinate and schedule appointments for clients and staff, ensuring efficient use of time and resources while maintaining confidentiality. Distribute informational materials and resources to clients and visitors, ensuring they have access to necessary program services and support.
• Collaborate with internal stakeholders as needed.
• Engage in ongoing learning, training, and skill development, seeking and applying feedback to continuously improve performance and contribute to team and organizational success.

PLEASE NOTE: Essential functions include all other duties and responsibilities as assigned.

• Kneel and move from sitting, bending, kneeling, or standing multiple times a day
• Climb up and down up to 3 flights of stairs at a time
• Lift, push, and pull up to 25 lbs

Other Requirements: Comply with program and/or requirements related:

• Background check
• DMV check

Additional Requirements

• Driver’s license
• Automobile insurance

Education and Experience Requirements:

• Minimum H.S. Diploma or General Education Degree (GED) Entry level
• Preferred Associate’s Degree (AA) in a related field of study 1-3 years relevant experience

Certifications and Licensure

• Preferred Food Handler Certification

Pay Transparency

In compliance with the Illinois Equal Pay Act of 2003 (820 ILCS 112/5, et seq.), Catholic Charities of the Archdiocese of Chicago is required to provide the wages and benefits that it reasonably expects in good faith to offer for any specific job positions posted. Please note that the exact compensation package ultimately offered to an applicant may vary based on skills, experience, and location, amongst other permissible factors.