Program Assistant VI — Government Onboarding & Fellowships

International Executive Service Corps; Washington (District of Columbia); On-site; USD 95,000 - 105,000; Full time

Benefits offered by this job

401K plan

Medical insurance

Dental insurance

Disability insurance

Life insurance

Tuition reimbursement

Paid time off

11 paid holidays

Job summary

Bering-Alaka`ina Holdings, LLC is seeking a Program Assistant VI to support our government client in Arlington, Virginia. This role provides comprehensive administrative, onboarding, and fellowship-related support for U.S.

Department of State hiring processes, including records management and coordination with DS for security clearances. You will maintain candidate records, respond to inquiries, process hires, prepare orientation materials, and produce reports, while ensuring compliance with

Qualifications

• Six years experience in administrative or HR support.
• Maintain accurate and confidential personnel records.
• Meet deadlines and customer service standards.
• Protect PII and comply with DOS policies and regulations.
• Translate guidance into actionable tasks and meet performance standards.
• Organize work and collaborate with customers and stakeholders.
• Comfort working in hybrid/telework environments.

Responsibilities

• Maintain and update candidate records and personnel files.
• Review applications and follow up on missing documentation.
• Respond to candidate inquiries by phone and email.
• Provide onboarding guidance to candidates, Fellows, interns, and internal stakeholders.
• Process new hires into Department databases and personnel systems.
• Coordinate with Diplomatic Security for security clearances and IDs.
• Coordinate with Records Management to retrieve and archive files.
• Prepare onboarding materials and reporting.
• Brief supervisors on workload and assist with projects.
• Provide general administrative support including scanning, filing, and document management.

Skills

Six years experience

Records management

PII protection

Customer service

DOS policy compliance

Hybrid environment experience

Education

High School Diploma

Tools

Payroll systems

Job description

Bering-Alaka`ina Holdings, LLC is seeking a Program Assistant VI to support our government client in Arlington, Virginia. This role provides comprehensive administrative, onboarding, and fellowship-related support for U.S.

Department of State hiring processes, including records management and coordination with DS for security clearances. You will maintain candidate records, respond to inquiries, process hires, prepare orientation materials, and produce reports, while ensuring compliance with