Senior Program & Onboarding Specialist (Hybrid)

Pololei; Washington (District of Columbia); On-site; USD 95,000 - 105,000; Full time

Benefits offered by this job

401K plan with company match

medical, dental, disability, and life

tuition reimbursement

paid time off

11 paid holidays

Job summary

Bering-Alaka`ina Holdings, LLC is seeking a Program Assistant VI to support our government customer in Arlington, Virginia. The role covers comprehensive administrative, onboarding, and housing operations for the U.S. Department of State, including records management and guidance on ranking and security requirements.

The ideal candidate will have six years of experience, a High School Diploma, U.S. citizenship, and the ability to obtain SECRET clearance.

Qualifications

• Six (6) years experience.
• Maintain accurate and confidential personnel records.
• Meet established deadlines and customer service standards.
• Protect Personally Identifiable Information (PII).
• Ensure compliance with Department of State policies, Foreign Service regulations, fellowship requirements, and federal personnel requirements.
• Demonstrated ability to take direction and deliver high-quality work on time.

Responsibilities

• Maintain and update candidate records and personnel files.
• Review applications and follow up on missing documentation.
• Respond to candidate inquiries by phone and email.
• Provide guidance to candidates, Foreign Service Fellows, interns, and internal stakeholders throughout the hiring and onboarding process.
• Process new hires into Department databases and personnel systems.
• Coordinate with Diplomatic Security (DS) for security clearances, processing, and Department of State ID badges.
• Coordinate with Records Management to retrieve, maintain, and archive personnel files.
• Prepare new employee orientation materials and onboarding packets.
• Maintain hiring, onboarding, customer service, and statistical reports.
• Brief supervisors on workload status and assist with special projects.
• Provide administrative support, including scanning, filing, document management, and office support.
• Other duties as assigned by Supervisor.

Skills

PII protection

Records management

Customer service

Hybrid adaptability

Organizational skills

Education

High School Diploma

Job description

Bering-Alaka`ina Holdings, LLC is seeking a Program Assistant VI to support our government customer in Arlington, Virginia. The role covers comprehensive administrative, onboarding, and housing operations for the U.S. Department of State, including records management and guidance on ranking and security requirements.

The ideal candidate will have six years of experience, a High School Diploma, U.S. citizenship, and the ability to obtain SECRET clearance.