Program Assistant ( Up to 25 hours per week)

Natickma; Natick (MA); On-site; USD 31,684 - 33,062; Part time

Job summary

Natickma in Natick, Massachusetts, is seeking a Program Assistant for up to 25 hours per week. The ideal candidate should have excellent technical, organizational, and attention-to-detail skills. Responsibilities include planning and delivering social and recreational events, engaging with older adults, and assisting instructors and volunteers.

Candidates must have an Associate’s Degree and at least two years of relevant experience. Compensation ranges from $23.00 to $24.00 per hour based on qualifications.

Qualifications

• 2 years of experience in program or event planning.
• Ability to engage with older adults effectively.
• CPR and First Aid certified or ability to obtain within 3 months.

Responsibilities

• Assist with planning, coordination, and delivery of programs.
• Facilitate hybrid programs on Zoom and other platforms.
• Monitor programs held off site as needed.

Skills

Technical skills

Organizational skills

Attention to detail

Communication skills

Education

Associate's Degree

Job description

Program Assistant (Up to 25 hours per week)

We are looking for a Program Assistant with excellent technical, organizational and attention-to-detail skills to join our team. Our ideal candidate will be able to engage easily with older adults and be responsible for assisting with planning, coordination, and delivery of social, recreational, wellness and special events.

Work schedule: Monday through Thursday, 9:00 a.m. to 3:30 p.m., with a 30‑minute unpaid lunch break. Total work hours are up to 25 per week.

Compensation: Starting pay is $23.00 to $24.00 per hour depending on experience and qualifications.

Essential Functions

• Help develop and implement a variety of activities and programs; social, educational, recreational, arts/crafts, wellness, and special events.
• Facilitate hybrid programs on Zoom and other online platforms.
• Enter data into the registration software system.
• Assist in scheduling, organizing, and facilitating classes or events.
• Support instructors/volunteers delivering programs, including helping with set up/breakdown of events.
• Assist with bi‑monthly luncheons including set up, serving, clean‑up and interacting with participants.
• Accept and consider program feedback, comments and ideas from participants.
• Monitor programs held off site, as needed.
• Answer phone calls and inquiries from vendors, instructors and participants.
• Provide support for program activities, such as preparing materials and resources.
• Gather feedback from participants in a variety of ways.
• Perform industry research to stay up‑to‑date with best practices and inform the development and enhancement of programs.
• Maintain accurate records, attendance, program registration, sign‑in sheets, supply inventories, and event documentation.
• Other duties as needed to run programs.

Education and Experience

Associate’s Degree and two years of experience in assisting with the planning, organizing and implementation of programs or events.

Education and Experience: or any equivalent combination of education, training and experience which provides the required knowledge, skills and abilities to perform the essential functions of the job.

Special Requirements

CPR and First Aid certified, or ability to obtain within 3 months of hire.

How to apply

Interested candidates should submit one combined PDF document that includes a cover letter and resume with a file name (last name, job title applying, Natick) to [e-mail] or to the Director of Human Resources, Town of Natick, 13 East Central Street, Natick, MA 01760.