Program Assistant - SW

Claims Conference; New York (NY); Hybrid; USD 50,000 - 52,000; Full time

Job summary

Claims Conference in New York, NY, is seeking a Program Assistant to support the Social Welfare Allocations team. The role blends data analysis with grants management tasks and requires a strong Excel skill set.

You will help ensure timely payments, support partner agencies, and promote compliance with grant guidelines in a hybrid office setting. The position emphasizes accuracy, initiative, and collaborative teamwork, with opportunities for growth within the organization and exposure to

Qualifications

• Bachelor’s degree in quantitative, social science or related fields.
• Highly proficient in Excel (VLOOKUP, SUMIFS, pivot tables, INDEX + MATCH).
• Keen analytical aptitude and problem-solving skills.
• Stellar oral and written communication.
• Detail-oriented with strong ownership of work.
• Ability to work independently and in a team.
• Extremely organized with strong prioritization.
• French language proficiency is a plus but not required.

Responsibilities

• Be the first level of review of quarterly reports to support timely payments.
• Become an expert in our online reporting system to assist partner agencies.
• Analyze data to tell the story of program features and spending trends.
• Support partner agencies’ compliance with policies and grant guidelines.
• Collaborate to revise procedures and communicate impact of policy changes.
• Complete other quantitative and analytical tasks as assigned.

Skills

Analytical thinking

Attention to detail

Communication skills

Independent worker

Team collaboration

Organizational skills

French (plus)

Education

Bachelor's degree in quantitative, social science or related fields

Tools

Excel (VLOOKUP, SUMIFS, pivot tables, INDEX + MATCH)

Online reporting system

Job description

Program Assistant - SW

Department: Allocations

Location: New York, NY

This is a hybrid position with a minimum of two days in the office.

We have a Program Assistant opening on our Social Welfare Allocations team that will give you the fundamental knowledge and skills needed to launch your career in grants management and public foundations. You will have the opportunity to join a team tasked with ensuring vital services are provided to Survivors.

The Conference on Jewish Material Claims Against Germany (Claims Conference), a nonprofit organization with offices in New York, Israel, Germany and Austria, secures material compensation for Holocaust survivors around the world. Founded in 1951 by representatives of 23 major international Jewish organizations, the Claims Conference negotiates for and disburses funds to individual survivors and organizations and seeks the return of Jewish property stolen during the Holocaust. As a result of negotiations with the Claims Conference since 1952, the German government has paid more than $95 billion in indemnification to individuals for suffering and losses resulting from persecution by the Nazis. In 2025, the Claims Conference distributed approximately $530 million in compensation for survivors globally and $960 million for survivors’ welfare needs such as home care, medicine and food.

Responsibilities:

• You are the first level of review of quarterly reports, ensuring accuracy to facilitate a smooth and timely payment process for our partner agencies;
• You will become an expert at our online reporting system so you can provide customer support to our partner agencies when navigating this system;
• In working with data, you will find the story it tells about the programmatic features and spending trends of our partner agencies so you can identify any issues that require escalation;
• In building positive relationships with our partner agencies, you will support their compliance with policies and grant guidelines;
• You will have the opportunity to collaborate with your team on revising procedures by meeting regularly to evaluate impact of policy changes so you can provide consistent communication to agencies to help them understand the impact to their programs;
• You will complete other quantitative and analytical tasks as assigned.

Qualifications:

• Bachelor’s degree with a focus on quantitative, social science or related fields;
• Highly proficient in Excel (VLOOKUP, SUMIFS, pivot tables, INDEX + MATCH);
• Keen analytical aptitude that you apply to your problem-solving capabilities;
• Stellar oral and written communication skills;
• Detail-oriented with strong sense of ownership for your work;
• Ability to work independently and take initiative in addition to working well with a team;
• Extremely organized so you can prioritize and accomplish your tasks in timely manner;
• French language proficiency is a plus but not required.

Claims Conference offers generous benefits, opportunities for professional growth, and competitive salaries based on geographic location. Our target salary range for Program Assistant - Social Welfare in the New York City market is $50,000-$52,000. This salary range represents Claims Conference’s good faith and reasonable estimate of the range of possible compensation for this role at the time of posting. The final salary for this role will be determined based on careful consideration of a variety of factors, such as the candidate’s exact location, experience in similar roles, and expertise related to the qualifications. This information is offered in support of our commitment to transparency.

The Claims Conference is an equal opportunity employer and values diversity. We do not discriminate on the basis of any category protected by law, including (without limitation) race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. In compliance with NYS Labor Law Section 194-a, the Claims Conference does not seek salary history information from job applicants.