Program Assistant - Remote-Ready Admin & Events Coordinator

Safe Horizon; New York (NY); On-site; USD 32,000 - 34,000; Full time

Benefits offered by this job

Vacation time

Paid sick time

Holidays

Medical insurance

Dental

Vision

403(b) Retirement Plan

Life insurance

FSA (Medical/Dependent Care)

Tuition assistance

Commuter benefits

Gym reimbursement

Parental leave

Employee learning center

Job summary

Safe Horizon in New York is seeking a Program Assistant to provide administrative support within a department. You will greet visitors, manage phones, mail, and schedules while assisting with budgeting, data entry, and reporting.

This role offers opportunity to work across teams and support program operations. Ideal candidates have strong writing and organizational skills, proficiency with Microsoft Office, and the ability to work independently in a deadline-driven environment.

Qualifications

• Performs administrative support and clerical tasks across a department.
• Greet visitors, manage phone, mail, and notices.
• Maintain budgets, schedules, and reports.
• Prepare and proofread correspondence and documents.

Responsibilities

• Greet visitors as receptionist for the department.
• Answer and direct calls, faxes, and mail.
• Monitor vacancy, attendance sheets, and census reports.
• Post vacancies to Safe Horizon SORTS WEB system.
• Oversee daily attendance sheets and nightly updates.
• Order, organize and distribute office supplies.
• Coordinate events and staff for meetings.
• Maintain SORTS WEB database and liaise with departments.
• Schedule internal and external meetings.
• Process payment requests and monitor budgets.
• Prepare correspondence and reports.
• Perform other clerical duties.

Skills

Excel proficiency

Outlook proficiency

PowerPoint proficiency

Budgeting

Spreadsheet skills

Writing & communication

Organizational skills

Internet research

Team work

Independent work

Education

High school diploma or GED

Associate degree

Tools

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Job description

Safe Horizon in New York is seeking a Program Assistant to provide administrative support within a department. You will greet visitors, manage phones, mail, and schedules while assisting with budgeting, data entry, and reporting.

This role offers opportunity to work across teams and support program operations. Ideal candidates have strong writing and organizational skills, proficiency with Microsoft Office, and the ability to work independently in a deadline-driven environment.