Program Assistant - Immigration Law Project

Safe Horizon; New York (NY); On-site; USD 31,795 - 33,172; Full time

Benefits offered by this job

Vacation Time

Paid Sick Time

Medical, Dental, and Vision

403(b) Retirement Plan

Tuition Assistance Program

Commuter Benefits Program

Gym Reimbursement

Parental Leave

Job summary

A nonprofit organization in New York is looking for a Program Assistant to support the Immigration Law Project. Responsibilities include administrative tasks, visitor greeting, and maintaining databases. A high school diploma is required, with a preference for a bachelor's degree. Ideal candidates will have strong organizational skills and knowledge of domestic violence issues. The position offers full-time hours and a competitive hourly wage.

Qualifications

• Proficient in Microsoft Office Suite (Excel, Outlook, PowerPoint).
• Strong organizational, writing, and analytical skills required.
• Knowledge of domestic violence issues preferred.

Responsibilities

• Provide administrative support to the program.
• Greet visitors and answer phone inquiries.
• Maintain resource materials and databases.

Skills

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Organizational skills

Interpersonal skills

Education

High School Diploma/GED

Bachelor's degree preferred

Job description

Program Assistant - Immigration Law Project

Join to apply for the Program Assistant - Immigration Law Project role at Safe Horizon.

Responsibilities

• Assisting the program with administrative support and operational tasks
• Greet visitors
• Answer and direct phone calls; respond to general phone inquiries
• Receive and distribute faxes and mail
• Maintain and update monthly statistics
• Maintain resource materials and databases (CMS, tracking sheets, contract management assistance)
• Process purchase orders, payment requests, reconciliations, and funder timesheets in a timely and accurate fashion
• Assist in coordinating and/or providing support for special events
• Word processing, proofreading memos and other documents; filing duties
• Order, distribute, and maintain inventory of special purchases
• Collaborate with Safe Horizon programs/departments and external vendors (IS&T, Facilities, Purchasing, Accounts Payable)
• Other program-related administrative tasks as assigned

Qualifications

• High School Diploma/GED
• Bachelor's degree preferred
• Proficiency in Microsoft Excel, Outlook and PowerPoint
• Excellent organizational, writing, and analytical skills; high energy, strong interpersonal skills, and initiative
• Knowledge of domestic violence issues strongly preferred

If hired, I agree to abide by all of Safe Horizon’s rules and regulations, and understand that employment may be terminated with or without cause, and with or without notice, at any time, at the option of either the company or me. This does not constitute a contract of employment.

Technology and Work Requirements

Applicants may be responsible for providing the equipment and tools needed to work remotely as required (e.g., computer, internet, phone). Safe Horizon will discuss potential solutions with candidates and may assist where needed and agreed in advance.

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Compensation and Benefits

Hiring Range: $23.08 - $24.08 Hourly

Full-time Hours: 35 Hours per week

Full-time Benefits: Vacation Time, Paid Sick Time, Holidays, Medical, Dental, Vision, 403(b) Retirement Plan, Company Life Insurance, Medical/Dependent Care Flexible Spending Accounts, Tuition Assistance Program, Commuter Benefits Program, Gym Reimbursement, Parental Leave, Employee Learning Center.

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