Program Assistant (Professional Growth and Innovation)

IMDiversity Inc.

Ashburn (VA)

On-site

USD 81,739,000 - 105,198,000

Full time

4 days ago

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Job summary

Loudoun County Public Schools is seeking a Program Assistant (Professional Growth and Innovation) in Ashburn, VA. You will work with the Director to coordinate, track, and maintain records for growth and innovation initiatives, and liaise with schools and external partners.

Responsibilities include managing files and databases, scheduling meetings, preparing communications, and analyzing data for reports. Strong communication and team collaboration are essential for success in this role.

Qualifications

High School Diploma or GED required.
One year of administrative/clerical experience.
Proficiency with Google Suite, Microsoft Office and video conferencing software.
Experience in managing schedules, deadlines, and administrative workflows.
Strong written and verbal communication for drafting correspondence.
Experience working in a team with external partners.

Responsibilities

Manages and maintains files and databases for multiple offices in the Division of Professional Growth and Innovation
Schedules meetings, appointments, and events, including preparing and distributing communications, meeting agendas, and other logistics
Collects, compiles, and analyzes data for reports and updates, including financial records and documentation
Responds to inquiries and resolves issues related to programs, services, and projects in the Division of Professional Growth and Innovation
Assists with research, development, and implementation of new initiatives, projects, and programs
Assists in the planning and monitoring of various projects in the Division of Professional Growth and Innovation, including tracking project timelines to ensure deadlines are met
Participates in team meetings and contributes ideas for project and program improvement

Skills

Time management

Multitasking

Communication skills

Team collaboration

Education

High School Diploma or GED

Tools

Google Suite

Microsoft Office

Video conferencing software

Oracle ERP

Phoenix SIS

Job description

Program Assistant (Professional Growth and Innovation)

Loudoun County Public Schools

Director of Professional Growth and Innovation Office - Ashburn, Virginia

Job Details

Job ID:5931403

Application Deadline:Posted until filled

Starting Date:Immediately

Job Description

Job Overview

The Program Assistant works with the Director of Professional Growth and Innovation, on a range of projects and division priorities, including coordinating, tracking, and maintaining records related to professional growth and innovation initiatives; preparing and communicating information to schools and external community partners; coordinating support from other LCPS offices, and maintaining accurate records of financial accounts and expenses.

Roles and Responsibilities

Manages and maintains files and databases for multiple offices in the Division of Professional Growth and Innovation
Schedules meetings, appointments, and events, including the preparation and distribution of communications, meeting agendas, and other logistics
Collects, compiles, and analyzes data for reports and updates, including financial records and documentation
Responds to inquiries and resolves issues related to programs, services, and projects in the Division of Professional Growth and Innovation.
Assists with research, development, and implementation of new initiatives, projects, and programs
Assists in the planning and monitoring of various projects in the Division of Professional Growth and Innovation, including tracking project timelines to ensure deadlines are met
Participates in team meetings and contributes ideas for project and program improvement

Qualifications

Below are the minimum qualifications for this job. Equivalent combinations of education and experience are also acceptable.

Education

High School Diploma or GED

Experience

One year of experience in administrative, clerical, or office support roles
Proficiency with Google Suite, Microsoft Office and video conferencing software
Demonstrated ability to handle multiple tasks and priorities efficiently
Experience in managing schedules, deadlines, and administrative workflows
Strong written and verbal communication skills for drafting correspondence and reports, and interacting with team members and stakeholders
Experience working in a team setting and collaborating with colleagues and external partners

Knowledge, Skills and Abilities

Experience with Oracle ERP or comparable enterprise resource planning system
Experience with Google products and tools, and the Microsoft Office suite of products
Knowledge and proficiency in Phoenix SIS or comparable student information system
Ability to communicate effectively, both verbally and in writing
Ability to perform work quickly and accurately and to work cooperatively with others

Physical Requirements

The following provides a brief description of physical requirements for this job:

While performing the duties of this job, the employee is regularly talking, expressing or exchanging ideas by means of the spoken word. The employee must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly. The employee must possess normal cognitive abilities including the ability to learn, recall and apply certain practices and policies. Frequently sitting and/or remaining in a stationary position for long periods of time. Exerting up to 25 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.

Reports to

Director, Professional Growth and Innovation

FLSA Status

N0n-Exempt

Months/Days/Hours

12 months/ 254 days/ 8 hours

Salary Level

Universal/Scale B.1 - Level 8

Salary Scale

https://www.lcps.org/compensation

Salary Range

$29.20-$37.58