Administrative Assistant I (School-Based)

IMDiversity Inc.; Leesburg (VA); On-site; USD 30,000 - 33,000; Full time

Job summary

Loudoun County Public Schools is seeking an Administrative Assistant I (School-Based) at Smart's Mill Middle School in Leesburg, VA. This general clerical role supports front office functions, data entry, file maintenance, and library clerical tasks, all within established procedures.

Responsibilities include answering inquiries from the public, parents, and staff; directing callers; maintaining calendars; processing mail and invoices; and assisting with routine reports and document preparation

Qualifications

• High School Diploma or GED required
• Strong organizational and communication skills
• Ability to perform clerical tasks with accuracy

Responsibilities

• Responds to requests for information from the public, parents, staff, and other interested parties
• Answers routine questions; directs callers/visitors to appropriate location or staff member
• Prepares routine correspondence, logs, information, paperwork, invoices, forms and related information
• Receives, sorts, and distributes correspondence, deliveries, and mail
• Files electronic and hard copy documents alphabetically or numerically
• Performs routine database maintenance and reports
• Maintains school staff calendars; schedules appointments and updates logs
• Notifies central office staff of informational matters
• Supports library clerical work: managing materials and assisting users

Skills

General English

Data entry

Phone etiquette

Office procedures

Education

High School Diploma or GED

Tools

Word processing

Computer basics

Fax machine

Scanner

Job description

Administrative Assistant I (School-Based)

Loudoun County Public Schools
Smart's Mill Middle School - Leesburg, Virginia

Job Details

Job ID:5925579
Application Deadline:Posted until filled
Starting Date:Immediately

Job Description

Job Overview

This is general clerical and administrative support work performed in a school. An employee in this class performs routine to varied office operations requiring general office skills. Assignments typically consist of one or more standard office operations such as phone and visitor reception work, file maintenance, data entry including routine database maintenance, keyboarding including word processing of common office/business documents, mail processing, library clerical work, and similar tasks that are quickly learned on the job. Assignments are generally limited in scope, contain fairly routine tasks, and are performed within a procedural framework established by a higher-level employee.

Roles and Responsibilities

The following information is intended to describe the overall nature and scope of the work being performed. This is not a comprehensive listing of all responsibilities or tasks; work may differ and other work may be assigned when deemed appropriate.

• Responds to request for information made from the public, parents, staff, and or other interested parties.
• Answers routine questions; directs callers/visitors to appropriate location or staff member.
• Prepares a variety of routine correspondence, logs, information, paperwork, invoices, forms and or other related information to ensure accuracy and completeness.
• Receives, sorts, and distributes a variety of correspondence, deliveries, and mail.
• Files electronic and hard copy documents alphabetically, numerically, or by other prescribed methods established with filing systems.
• Performs routine database maintenance duties including entering data into computerized database programs and systems, editing and correcting data; may produce reports, lists, summaries and other documents that are printed out and distributed.
• Reviews and maintains calendars for school staff; schedules appointments and or meetings; updates bulletin boards; maintain reference files/materials/logs, and other office records.
• May notify central office staff, school staff, and other parties of informational matters requiring their attention.
• Supports library clerical work including managing library materials; maintaining current records; printing overdue notices; assists library users in locating materials and using equipment such as readers, projectors, index files, card catalogs, and computers.

Qualifications

Below are the minimum qualifications for this job. Equivalent combinations of education and experience are also acceptable.

Education

High School Diploma or GED required

Experience

NA

Licenses and Certifications

NA

Knowledge, Skills and Abilities

High School Diploma or GED required
Working knowledge of general English vocabulary, spelling, and arithmetic; working knowledge of modern office equipment, practices and procedures
Ability to compose routine memoranda and letters from general instruction; maintain clerical records and prepare routine reports from such records
Ability to operate a computer, printer, scanner, fax machine, phone system, shredder and other general office equipment
Good organizational, human relations, and communication skills

Physical Requirements

The following provides a brief description of physical requirements for this position:
While performing the duties of this job, the employee is regularly talking, expressing or exchanging ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly. The employee must possess normal cognitive abilities including the ability to learn, recall and apply certain practices and policies. Frequently sitting and/or remaining in a stationary position for long periods of time. Exerting up to 25 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.

Reports to

Principal

FLSA Status

Non-Exempt
Months/Days/Hours: 10 months/198 days, 7 hours per day
Salary Level:Universal/Scale B.1 - Non-Exempt Level 4

Salary Scale

https://www.lcps.org/compensation

Salary Range

$ 22.47 -$ 23.87

Remote Work Eligible

No

Union Designation

Non-Certified

Position Type

Full-Time
Salary:$22.47 to $23.87 Scale B - Non-Exempt Level 4
Job Categories:
Support Staff > Administrative Assistant

Job Requirements

Citizenship, residency or work visa required