Program Assistant- Office of Major Fellowships

CLEMU Clemson University; Clemson (SC); On-site; USD 28,000 - 32,000; Full time

Job summary

Clemson University is seeking a staff member to provide technical and professional support for the Office of Major Fellowships. The role involves coordinating services for nationally competitive fellowships, maintaining records of applications and outcomes, and assisting students and faculty with fellowship processes.

Responsibilities include program communications, events, financial processing, data reporting, and delivering excellent customer service to students and partners.

Qualifications

• High school diploma and relevant program experience required.
• Bachelor's degree may be substituted for the required program experience.

Responsibilities

• JOB KNOWLEDGE: Fundamental working knowledge of concepts, practices and procedures and ability to apply in varied situations.
• SUPERVISORY RESPONSIBILITIES: Not responsible for supervising employees.
• BUDGETARY RESPONSIBILITIES: No fiscal responsibility for the department's budget.
• PHYSICAL REQUIREMENTS: Sit (stationary position) for prolonged period; 25% communication and direction.
• WORKING CONDITIONS: Standard hours; 25% workload.

Education

High school diploma

Bachelor's degree substituted for required experience

Job description

JOB SUMMARY

Provides technical and professional support services for the Office of Major Fellowships. Assists with the coordination of services and activities that support students applying for nationally competitive fellowships and scholarships. Maintains records of student participation, applications, and competition results; provides technical assistance and information to students, faculty, and staff; coordinates office activities and events; and supports financial and operational functions. Performs other duties as assigned.

JOB DUTIES

• 15% - Program Communications and Event Support Assists with the planning and coordination of workshops, information sessions, meetings, and special events. Develops and distributes program communications; maintains program listservs, calendars, and outreach materials; coordinates logistics for program activities; and assists in gathering information to evaluate participation trends and support office reporting needs.
• 20% - Program Operations and Financial Support Supports operational activities necessary for program delivery. Processes purchasing, reimbursements, requisitions, invoices, payment requests, and other financial transactions in accordance with University and State regulations. Maintains financial documentation and serves as a point of contact for vendors and program-related financial matters. Exercises judgment in applying established policies and procedures.
• 40% - Program Coordination, Records Management, and Process Improvement Coordinates activities supporting the Office of Major Fellowships operations and student engagement efforts. Maintains records, databases, and historical data related to student applications for nationally competitive fellowships and scholarships. Tracks student participation, application submissions, supporting materials, and competition results to ensure accurate and complete records. Compiles, organizes, and reports data for internal and external stakeholders and supports the preparation of reports, presentations, and informational materials. Reviews data collection, tracking, and reporting processes and recommends improvements to systems, workflows, and tools used to gather, maintain, and present information. Maintains current knowledge of assigned program areas and applicable University policies and procedures.
• 25% - Technical Assistance and Customer Service Provides technical assistance and program support to students, faculty, staff, and external stakeholders. Responds to routine inquiries regarding program processes, deadlines, and requirements, and refers complex or specialized questions to appropriate program staff. Assists participants in accessing resources and services, coordinates advising appointments, and serves as a liaison between the Office of Major Fellowships and university partners.

JOB CODE

AH30 EMPLOYEE TYPE: Time-Limited (TLP) Staff

Minimum Requirements

A high school diploma and relevant program experience. A bachelor's degree may be substituted for the required program experience.

RESPONSIBILITIES

JOB KNOWLEDGE Fundamental working knowledge of concepts, practices and procedures and ability to apply in varied situations.

SUPERVISORY RESPONSIBILITIES

Not responsible for supervising employees.

BUDGETARY RESPONSIBILITIES

No fiscal responsibility for the department's budget.

PHYSICAL REQUIREMENTS

Sit (stationary position) for prolonged period: 25% Communicate, converse, give direction, express oneself: 25%

WORKING CONDITIONS

None: % WORK SCHEDULE: Standard Hours: 25

COMPENSATION INFORMATION

Expected Salary Range $20 - $23 per hour Salary is dependent upon several factors including, but not limited to, a candidate's previous experience, knowledge, skills and performance in accordance with Clemson's compensation guidelines.

ESSENTIAL PERSONNEL LEVEL

Normal Operations - Required to follow emergency facility closure and modified operations directives, and not normally expected to work on-site during emergency situations.

JOB LOCATION

Clemson, SC

APPLICATION DEADLINE

September 10, 2026

MILITARY AND VETERAN

Military Equivalency: Clemson University is proud to allow educational equivalency for military technical certifications and trainings that directly relate to the job duties. Veteran Preference: South Carolina provides employment preference to eligible veterans for qualifying full-time permanent positions. To be considered, applicants must meet the minimum qualifications, have been discharged under honorable conditions, and indicate their veteran status in the application by uploading a DD-214 for confidential review. A request for Veteran Preference can be made via the application process. Please contact [e-mail] with any questions or issues.

CLOSING STATEMENT

Clemson University is an EEO/AA employer. Employment decisions are made without regard to characteristics protected by applicable law including disability and protected veteran status.