Program Assistant, Housing & Community Development

New York State Homes & Community Renewal; City of Albany (NY); On-site; USD 52,000 - 76,000; Full time

Job summary

New York State Homes and Community Renewal (HCR) seeks a Program Assistant for the Office of Small and Mid-Size Development to support SRDI, MOVE-IN, LCAP, MHAP and MHCFP funding programs. You will help maintain files, process disbursement requests, and assist with project closeouts.

The role requires a bachelor’s degree and several years of admin experience, strong Word/Excel/SharePoint skills, discretion with confidential information, and the ability to work independently and with a team.

Qualifications

• Bachelor’s degree and at least three years’ experience in a fast-paced office performing support tasks.
• Familiarity with housing and/or community development programs is a plus.
• Experience handling sensitive documents with discretion.
• Proficient with Microsoft Word and Excel; familiar with SharePoint and Outlook.
• Comfortable creating spreadsheets for data management and working independently.

Responsibilities

• Assist in operation of SMD programs and related tasks.
• Organize and review project applications for funding completeness.
• Review disbursement paperwork for accuracy and totals.
• Log payment requests into SharePoint and other systems.
• Coordinate with awardees to obtain required submissions and reports.
• Prepare letters, memos, and procedures; format documents with TOC.
• Monitor Outlook mailboxes and route documents to staff.
• Manage user access to an online application portal.
• Prepare and run reports from various databases.
• Create and manipulate Excel spreadsheets to meet office needs.
• Document scanning, filing, and shredding; provide general administrative support.

Skills

Microsoft Word

Microsoft Excel

SharePoint

Outlook

Data management

Administrative support

Communication skills

Organizational skills

Discretion with confidential info

Independent work

Education

Bachelor’s degree

Tools

Word

Excel

SharePoint

Outlook

Job description

New York State Homes and Community Renewal (HCR) seeks a Program Assistant for the Office of Small and Mid-Size Development to support SRDI, MOVE-IN, LCAP, MHAP and MHCFP funding programs. You will help maintain files, process disbursement requests, and assist with project closeouts.

The role requires a bachelor’s degree and several years of admin experience, strong Word/Excel/SharePoint skills, discretion with confidential information, and the ability to work independently and with a team.