Assistant Program Director

New York Housing Trust Fund; City of Albany (NY); Hybrid; USD 98,000 - 107,000; Full time

Benefits offered by this job

Health Insurance

Retirement Plan

Paid Time Off

Work-Life Balance

Job summary

New York State Homes and Community Renewal (HCR) seeks a NYS HOME Program Assistant Director to support the HOME Program Director and team. Responsibilities include staff supervision, project management, fiscal oversight and regulatory compliance of the HOME program allocations under HUD.

You will supervise staff, review funding rounds, and provide technical assistance to program grantees to ensure comprehension of regulations and processes.

Qualifications

• Bachelor's degree and 4 years of related work experience (grant/project management, housing/real estate development, federal program compliance, or project underwriting).
• Advanced understanding of real estate and housing finance through work experience, especially project development and underwriting.
• Ability to research and retrieve information independently.
• Experience working with diverse communities.
• Strong communication and professionalism in written and oral form.
• Experience supervising staff and managing teams.
• Proficiency with MS Office, especially Word and Excel.

Responsibilities

• Track and monitor project portfolio through funding, development, and compliance phases.
• Carry out routine office activities, phone handling, data entry, and correspondence.
• Draft memos, reports, manuals, and presentations with accuracy.
• Prepare and review funding round materials and program documents.
• Interpret HOME and federal rules; monitor regulatory updates.
• Provide technical assistance to program grantees on regulations and processes.
• Supervise staff and conduct performance evaluations.
• Review program payments and contracts; attend community meetings and trainings.
• Support special projects and other program-related tasks as needed.

Skills

Staff supervision

Project management

Grant management

Communication skills

Organizational skills

Research skills

Housing finance knowledge

Education

Bachelor's degree

Tools

Microsoft Office

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Albany, NY, US

Salary Range: $97,874.00 To $107,000.00 Annually

POSSIBLE HYBRID WORKPLACE OPPORTUNITY

New York State Homes and Community Renewal (HCR) is the State’s affordable housing agency, with a mission to build, preserve, and protect affordable housing and increase homeownership throughout New York State.

This position is with HCR's Housing Trust Fund Corporation (HTFC).This is not a civil service position and does not require a civil service exam. Candidates must meet the minimum qualifications outlined below to be considered.

NYS Homes and Community Renewal (HCR) is committed to fostering a culture of diversity, equity, inclusion, and accessibility. Our work would not be possible without the diverse backgrounds, experiences, ideas, and abilities of our employees. HCR is committed to developing a workforce that represents the diverse population of New York State. HCR embraces a diverse and inclusive work environment by encouraging all individuals, including those with disabilities, to apply to open positions at the agency.

The Office of Community Renewal (OCR) administers a combination of State and Federal funding resources to develop or support programs that provide decent housing, a suitable living environment, and expand economic opportunities for low and moderate-income persons.

Position Summary:

The NYS HOME Program Assistant Director will provide support to the HOME Program Director and NYS HOME Program team. Responsibilities will include staff supervision, direct project management, fiscal oversight and regulatory compliance of the NYS HOME Investment Partnership Program (HOME) allocation from the United States Department of Housing and Urban Development (HUD).

Duties and Responsibilities include, but are not limited to:

• Track and monitor project portfolio through funding, development, and compliance phases.
• Carry out routine office activities such as answering and routing phone calls, copying, transcription, filing, data entry, handling incoming and outgoing e-mail, and mail, and other tasks as needed.
• Draft memos, correspondence, reports, manuals, presentations or other documents as needed independently with a high level of accuracy
• Preparation and review of funding round materials, applications and reports and other program development responsibilities.
• Interpret and articulate HOME & other Federal program rules and regulations, monitor for regulatory updates that impact the program operation.
• Providing and directing technical assistance to program grantees to ensure comprehension of program regulations, requirements, and the application and award processes.
• Supervise staff, provide performance evaluations and professional development coaching.
• Review and processing of all program-related payment requests and contracts.
• Attend, participate, conduct presentations and/or assist with preparation for community development meetings, conferences, webinars and workshops.
• Special projects and general Program-related support and assistance, as needed.

This position requires occasional travel. Amount of travel varies throughout the year.

Qualifications:

• Bachelor's degree and 4 years of work experience in related field such as grant or project management, housing and real estate development, federal program compliance, or project underwriting;*
• Advanced understanding of real estate and housing finance through work experience, specifically project development and underwriting;
• Affinity toward technology and ability to research and retrieve information independently;
• Experience working effectively in and with diverse communities;
• Skill and experience in developing solutions and systems to address administrative challenges and independently problem solve
• Demonstrated experience performing administrative duties with speed and accuracy without immediate and constant supervision;
• Experience supervising staff
• Ability to communicate effectively both orally and in writing with attention to detail and professionalism in communications in both one on one and group interactions
• Strong organizational skills and self-motivated with ability to work under pressure, while prioritizing and managing multiple tasks;
• Comprehensive experience with Microsoft Office. Specifically: Word and Excel

*Substitutions: four years of specialized experience or associate’s degree and two years of specialized experience may substitute for bachelor’s degree; J.D. or master’s degree may substitute for one year of specialized experience; Ph.D. may substitute for two years of specialized experience.

This job description is not intended to be all inclusive and the employee will be expected to perform other reasonably related duties as assigned.

WHAT WE OFFER AT NYS HCR:

• Extensive benefits package including participation in New York State’s Health Insurance Program and New York State & Local Employees’ Retirement System.
• Promotional opportunities for dedicated professionals.
• Work-life balance benefits including a 37.5-hour work week, opportunity for compressed scheduling, and paid time off benefits (vacation, sick, personal days, and federal holidays).

ABOUT NEW YORK STATE HOMES AND COMMUNITY RENEWAL:

Under the leadership of Governor Kathy Hochul and Commissioner RuthAnne Visnauskas, HCR is a vibrant, innovative agency that integrates and leverages New York State’s housing resources. We have offices in New York City, Albany, Buffalo, and Syracuse, and employ a diverse workforce of professionals who are hard-working and committed to serving low- and moderate-income families. Our mission is far-reaching, encompassing single and multifamily housing finance, home improvement, rent regulation, housing subsidies, and community development. We partner regularly with a variety of public and private stakeholders.

Achieving this mission requires a wide range of skills and backgrounds in public policy, administration, real estate, construction, finance, law, and many other areas of expertise. We seek to provide a workplace environment that is productive, flexible, accountable, ethical, and caring. Our employees are empowered to make a difference where they live and work. We offer competitive pay and a comprehensive benefits package, including paid leave, health, dental, vision, retirement, and family-friendly policies.

New York State is an Equal Opportunity Employer (EOE)